CIP Administrative Assistant - 510 Gates

The Doe Fund Inc.; New York, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Doe Fund Inc. in Brooklyn, NY is seeking an Administrative Assistant for our Community Improvement Program (CIP) to support daily operations, track trainee attendance, enter work hours, and assist with payroll related tasks.

This role requires proficiency with Google Suite and Microsoft Office, strong customer-service skills, and the ability to communicate with supervisors, directors, and trainees. Join us in a mission-driven environment that values diversity and offers growth opportunities.

Qualifications

• Proficiency in Google Suite and Microsoft Office including Excel, Word, and Outlook.
• Strong customer service skills.
• Excellent communication and teamwork abilities.

Responsibilities

• Track attendance daily and enter trainee work hours into the system; monitor PTO for CIP trainees.
• File timesheets, injury reports, and special projects/events.
• Communicate daily with supervisor, Program Directors, and Finance.
• Resolve pay or PTO discrepancies for trainees.
• Generate memos, crew lists, and weekly reports; manage schedules and printed lists.
• Assist Dispatch with calls, assignments, and crew allocations; perform other duties as assigned.

Skills

Customer service

Communication

Tools

Google Suite

Microsoft Office

Excel

Outlook

Database management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Brooklyn, NY, US

Are you readytoembarkon a newcareerendeavor?

Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing & Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City’s largest nonprofit developers of permanent affordable and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.

We are currently seeking an Administrative Assistant for our Community Improvement Program (CIP) to join our growing team at our 510 Gates Avenue, Brooklyn facility.

Specific Duties and Responsibilities

• Responsible for daily tracking of attendance and entering trainee work hours into the work-to-pay automated system and tracking of PTO for all CIP trainees in the facility assigned to.
• Filing of timesheets, injury reports, and filing of special projects/events.
• Daily communication with supervisor, Program Directors, and Finance Department.
• Resolve issues for trainees who have any discrepancies with pay or PTO.
• Generate memos, crew lists, and weekly reports. Assist trainees with change of work assignment and updated schedule. Keep up with crew lists daily for changes, print and distribute on Fridays.
• Assist Dispatch Personnel with calls, assignments, and crew assignments.
• Perform other duties as assigned.

QUALIFICATIONS:

• Computer proficiency, Google Suite and Microsoft Office Programs, including Excel, Word and Outlook. Proficiency in email and database management.
• Be able to deal with people daily (customer service)

Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting‑edge of important social issues.

We are an equal opportunity employer and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.