IT Administrative Assistant to CIO (Hybrid)

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 36,000 - 42,000; Full time

Job summary

Cornell University Information Technology is seeking an Administrative Assistant IV to provide high-level administrative support to senior leaders in the Office of the CIO, coordinating complex calendars, travel arrangements, events, and communications. You will manage onboarding, recruitment support, procurement, and building operations while delivering excellent service to a diverse campus community.

You will work in a hybrid on-campus setting, collaborate with stakeholders across Cornell, and

Qualifications

• Associate degree and 2–4 years of relevant experience, or equivalent combination.
• 2+ years of high-level administrative support to executive leaders.
• Ability to interact with diverse stakeholders professionally and discreetly.
• Proven experience handling confidential information with sound judgment.
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 applications (Word, Excel, Outlook, Teams, Zoom).
• Willingness to learn new technologies and systems.
• Attention to detail and commitment to accuracy.

Responsibilities

• Coordinate complex calendars, schedules, and meeting logistics for senior leadership.
• Coordinate meetings with university leadership, internal teams, and external partners.
• Prepare leaders for meetings, events, and projects in advance.
• Direct communications and information flow, prioritizing urgent matters.
• Plan department meetings, events, and conferences including Emerging Tech Dialogues.
• Provide exceptional service to employees, visitors, candidates, vendors, and stakeholders.
• Support onboarding and offboarding activities for employees.
• Handle confidential information with professionalism and discretion.
• Serve as backup support for other administrative team members.

Skills

Executive coordination

Calendar management

Customer service

Communication

MS Office 365

Travel coordination

Recruitment support

On-site coordination

Attention to detail

Discretion/confidentiality

Education

Associate degree

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Zoom

Concur

eShop

PCard submission

Job description

Cornell University Information Technology is seeking an Administrative Assistant IV to provide high-level administrative support to senior leaders in the Office of the CIO, coordinating complex calendars, travel arrangements, events, and communications. You will manage onboarding, recruitment support, procurement, and building operations while delivering excellent service to a diverse campus community.

You will work in a hybrid on-campus setting, collaborate with stakeholders across Cornell, and