Child Development Center Admin & Records Specialist

College of the Desert; Palm Desert (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

College of the Desert seeks a full-time Child Development Center Assistant at the Palm Desert Campus to handle clerical and secretarial tasks with independent judgment. The role supports budgeting, licensing compliance, and enrollment management, ensuring smooth daily operations of the Child Development Center.

Responsibilities include maintaining files, processing payments, preparing schedules, coordinating with departments, and training junior staff.

Qualifications

• Rudimentary to advanced clerical duties with independent judgment.
• Ability to maintain accurate financial and licensing records.
• Strong oral and written communication skills required.

Responsibilities

• Perform clerical and secretarial duties with independent judgment.
• Record and deposit fee payments and assist in budget-related materials.
• Maintain child files, enrollment rosters, and licensing documentation.
• Prepare and file staff schedules, correspondence, and reports.
• Arrange meetings and coordinate with other departments.
• Organize reception area and coordinate workflow for the department.
• Compute Child Care Food Program rebates and monthly claims.
• Monitor campus visitors and train clerical staff as needed.
• Conduct center tours and operate office equipment and software.
• Perform related duties as assigned.

Skills

Clerical tasks

Reception and telephone techniques

Financial record keeping

Attention to detail

Time management

Education

High school diploma

Tools

Word processing

Excel

Email

Job description

College of the Desert seeks a full-time Child Development Center Assistant at the Palm Desert Campus to handle clerical and secretarial tasks with independent judgment. The role supports budgeting, licensing compliance, and enrollment management, ensuring smooth daily operations of the Child Development Center.

Responsibilities include maintaining files, processing payments, preparing schedules, coordinating with departments, and training junior staff.