Child Development Center Assistant (1 Vacancy + 6-month Eligibility List)

College of the Desert (CA); Palm Desert (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

CalPERS retirement

Grant-funded position

Palm Desert Campus

Job summary

College of the Desert (CA) seeks a full-time Center Assistant to support the Child Development Center in Palm Desert with clerical and secretarial duties.

You will manage payments, enrollment records, licensing compliance, and staff scheduling while maintaining organized files and providing timely information to families.

Qualifications

• High school diploma and 3 years of secretarial experience or equivalent.
• Experience with financial and statistical records preferred.
• Excellent English writing and oral communication required.

Responsibilities

• Perform clerical and secretarial duties with independent judgment.
• Receive, record, and deposit center fee payments; assist budgets.
• Maintain children files, enrollment records, and licensing documents.
• Prepare time sheets and correspondence; assist with manuals and staff schedules.
• Arrange meetings; coordinate with other departments; maintain filing systems.
• Organize reception area and coordinate workflow to meet parent/child needs.
• Compute Child Care Food Program claims and state reporting data.
• Supervise and train clerical staff; assist with center operations.
• Conduct center tours and operate office equipment.

Skills

Office procedures

Financial records

Communication skills

Interpersonal skills

Executive summaries

Receptionist techniques

Education

High school diploma and 3 years secretarial experience

Tools

Word processing

Spreadsheets

Email

Job description

Responsibilities

1. Perform a variety of responsible clerical and secretarial duties involving the use of the independent judgment; maintain current knowledge of departmental functions, procedures and applicable federal and State guidelines.
2. Receive and record Child Development Center fee payments; submit collected fee payments to appropriate department for deposit; prepare information and materials necessary for budget development; maintain budget records and files.
3. Update and maintain children's files and records; prepare current child roster and update with information required by State licensing regulations; monitor enrollment figures to assure compliance with licensing requirements and regulations; submit staff employment information to child care licensing department.
4. Record, type and distribute time sheets for classified employees, tutors and student workers; type a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of departmental handbooks; prepare and post weekly staff schedule and contact employees by phone to substitute in the center as needed; record minutes of meetings.
5. Arrange meetings for the Coordinator; make inquiries and obtain information and documents for the supervisor which involves contact with other departments; develop, revise and maintain filing systems and other clerical procedures.
6. Perform technical and clerical functions requiring independent judgment and initiative; organize reception office area efficiently to assure parent and child needs are met; coordinate departmental work flow.
7. Compute federal and State Child Care Food Program base, reduced and free categories of enrolled children and submit monthly claims; compute racial and ethnic ratios according to State reporting requirements.
8. Monitor and verify lab students, visitors and students from other classes on campus; train and assign duties of clerical workers as assigned.
9. Conduct tours of centers; operate a variety of office equipment; operate a computer and related software.
10. Perform related duties as assigned.

Knowledge and Abilities

KNOWLEDGE AND ABILITIES

Knowledge of: Modern office practices, procedures and equipment; financial record-keeping methods, practices and techniques; principles of business forms and report writing; oral and written communication skills; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques; Child Care Food Program regulations and procedures; computer and software applications, including word processing, spreadsheets and email.

Ability to: Interpret, apply and explain applicable federal, State and District laws, rules and regulations related to Child Development programs and services; understand and follow oral and written instructions; plan and organize work; meet schedules and time lines; post and make arithmetic computations; compose and write letters and reports; maintain complex records; work independently with little direction; input and receive data and information using a word processor or computer; analyze situations accurately and adopt an effective course of action without immediate supervision; may be required to take dictation and transcribe it accurately; operate a variety of office machines including a computer and applicable software, i.e. word processing, spreadsheets and email.

Education and Experience

Any combination equivalent to: graduation from high school and three (3) years of varied and increasingly responsible secretarial experience including experience in office clerical work involving financial and statistical records maintenance.

Working Conditions

Environment: Office environment.

• Classified Bargaining Unit Position
• Classified Staff Salary Range 9
• Retirement System: CalPERS (upon meeting eligibility criteria)
• Salary placement is contingent on education, experience, and department budget.
• POSITION IS GRANT FUNDED: Continued employment is contingent upon the availability of Grant /Self-Generated Revenue funds.
• This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future full-time Child Development Center Assistant openings.

Schedule & Location

• This position is scheduled 40 hours per week, 12 months per year.
• The schedule is Monday – Friday from 7:30 a.m. – 4:30 p.m.
• The primary location is Palm Desert Campus.
• The schedule and location are subject to change based on District need.

Eligibility and Compliance

Applicants must be authorized to work for any employer in the U.S.

College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.

Employment is contingent on residence in California.