Chief of Staff

Ascendhire; New York (NY); Sur place; USD 90 000 - 150 000; Plein temps

Résumé du poste

Ascendhire seeks an experienced Chief of Staff / Administrative Manager to lead a team of personal assistants for a CEO in a prominent financial services firm. The role requires strong business judgment, exceptional written and verbal communication, and the highest level of professionalism and discretion.

The candidate should be highly organized, proactive, and capable of anticipating the CEO's needs while solving problems independently.

Qualifications

• Bachelor's Degree required.
• SAT/ACT scores may be requested for consideration.
• 5+ years' experience providing high-level executive support.
• Strong leadership and emotional intelligence to motivate others.

Responsabilités

• Manage the CEO's personal assistants; train and onboard new team members.
• Exercise sound judgment and discretion with confidential information.
• Create, assign and manage projects; oversee daily workload.
• Heavy day-to-day calendar management; coordinate logistics and staff communications.
• Disseminate correspondence to the team and business members.
• Arrange domestic and international travel, transportation, dining, and itineraries.
• Manage residence and office spaces; coordinate purchasing and stocking needs.
• Engage in ad-hoc projects requiring thorough research.

Connaissances

Executive support

Team leadership

Discretion

Communication

Organizational skills

Formation

Bachelor's Degree

Description du poste

Our client is seeking an experienced Chief of Staff / Administrative Manager to manage and lead a team of personal assistants to the Chief Executive Officer of a successful financial services firm. The purpose of the role is to streamline the CEO's personal and professional life, requiring the candidate to possess strong business judgment, excellent verbal/written communication skills, and a high level of professionalism and discretion at all times. In addition, the candidate must be a highly organized self-starter who can anticipate the needs of the CEO & take initiative to solve problems independently.

As the main hub of support operations, this individual will act as the "barometer" to ensure efficiency and productivity of the team. The ideal candidate should have a "no task is too small" mindset and a positive attitude at all times to ensure the team of assistants is motivated for success.

• " Manage the CEO's team of personal assistants; train and onboard new team members
• " Exercise sound judgment and discretion in handling confidential and sensitive information
• " Create, assign and manage projects for team members, as well as oversee their daily workload
• " Heavy day-to-day management of personal and professional calendars; appointment scheduling, coordination and confirmation of all logistics, communication with all household and office staff to maintain cohesive schedules
• " Disseminate correspondence (mail and email) and information to appropriate team and business members
• " Arrange domestic and international flights, car services, dinner reservations, personalized packing lists, events and social itineraries
• " Manage residence and office space; execute purchasing and stocking of the kitchen, household, toiletry and back-stock needs
• " Engage in ad-hoc projects which may require thorough and complex research

Requirements

• " Bachelor's Degree required
• " Must be able to provide SAT and/or ACT scores to be considered for this position
• " Strong preference for personal assistants with at least five years' experience providing high-level executive support
• " Highly resourceful team player with ability to also be extremely effective working independently
• " Strong sense of leadership with keen emotional intelligence and ability to motivate others.