Chicago Part-Time Office & Front Desk Administrator

Mead & Hunt, Inc.; Chicago (IL); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid sick leave

Parental leave

401K plan with generous match

Life and disability insurance

Employee assistance program

Job summary

Mead & Hunt, Inc. is seeking a part-time Administrative Assistant to support our aviation engineering department and office staff in Chicago, IL. This role blends front-desk reception, office operations, vendor coordination, and general administrative support to keep the office welcoming and organized.

The ideal candidate will have an Associate's degree or 2 years of relevant office experience, strong communication, and proficiency with standard office software. Visa sponsorship is not offered.

Qualifications

• Associate's degree in business administration or a related field from an accredited college or university
• If no degree, at least 2 years of relevant office experience

Responsibilities

• Coordinating with building management, property management, and internal teams on office maintenance and facility matters
• Submitting, tracking, and following up on office and building work orders
• Reviewing and approving vendor invoices and resolving billing discrepancies
• Monitoring office conditions and identifying items needing maintenance or restocking
• Serving as the primary front-desk presence and creating a welcoming environment
• Greeting visitors, coordinating building access, and guiding guests
• Managing mail, packages, and shipments
• Coordinating shipping labels and mailing needs for employees and project teams
• Assisting with equipment monitoring as requested by IT
• Coordinating event planning for office and corporate functions

Job description

Mead & Hunt, Inc. is seeking a part-time Administrative Assistant to support our aviation engineering department and office staff in Chicago, IL. This role blends front-desk reception, office operations, vendor coordination, and general administrative support to keep the office welcoming and organized.

The ideal candidate will have an Associate's degree or 2 years of relevant office experience, strong communication, and proficiency with standard office software. Visa sponsorship is not offered.