Facilities & Front Desk Operations Coordinator

Mead & Hunt, Inc; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid sick leave

Parental leave

401K with company match

Life and disability insurance

Employee assistance program

Job summary

Mead & Hunt in Chicago seeks an Office Administrator to coordinate with building and property management, manage access and communications, and handle mail and shipments. You will serve as the welcoming front desk presence for employees, clients, vendors, and guests.

The role requires an associate's degree in business administration or at least 2 years of office experience, strong organizational skills, and proficiency with common office software. A comprehensive benefits package is offered.

Qualifications

• Associate's degree in business administration or related field required or at least 2 years of relevant office experience.
• Strong organizational and ownership mindset with reliability and attention to detail.
• Excellent written and verbal communication; personable and professional in face-to-face interactions.

Responsibilities

• Coordinating with building management, property management, and internal Business Operations teams regarding office maintenance, access, communications, and facility matters.
• Submitting, tracking, and following up on office and building work orders, including HVAC, plumbing, kitchen, restroom, lighting, and general maintenance issues.

Skills

Office administration

Customer service

Communication

Front desk

Organizational skills

Proactive

Education

Associate's degree in business administration

2 years of relevant office experience

Tools

Bluebeam

Microsoft Word

Excel

PowerPoint

Copilot

Outlook

Teams

Vision/AEC360/Newforma

Job description

Mead & Hunt in Chicago seeks an Office Administrator to coordinate with building and property management, manage access and communications, and handle mail and shipments. You will serve as the welcoming front desk presence for employees, clients, vendors, and guests.

The role requires an associate's degree in business administration or at least 2 years of office experience, strong organizational skills, and proficiency with common office software. A comprehensive benefits package is offered.