CHB Documentation Coordinator

APM Terminals; Baltimore (MD); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

401k Match

Job summary

Maersk is seeking a CHB Documentation Coordinator in Baltimore, MD to receive and upload required CHB customs documentation. You will ensure invoices and related paperwork meet regulatory requirements, coordinate with internal teams and clients, and maintain secure document management with accurate version control.

In this role, you will assist with client inquiries, pre-key files with audits, and track inbound shipments to support efficient entry clearance processes.

Qualifications

• Organizational skills required for efficient file handling and process flow.
• Strong computer literacy and proficiency in data entry accuracy.
• Experience with document repositories and version control is a plus.

Responsibilities

• Receiving and uploading documentation for CHB Customs Entries (bills of lading, invoices, packing lists, arrival notices).
• Ensuring compliance with 19 CFR 142.6 invoice requirements and proper merchandise descriptions, quantities, values, and manufacturers.
• Coordinating with CHB teams and external stakeholders to gather complete documentation.

Skills

Organizational skills

Computer literacy

Data entry accuracy

Education

High School Diploma or equivalent

Associate or Bachelor’s Degree in related field preferred

Tools

Document management systems

Job description

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre-key files with mandatory audits prior to transmission.Key ResponsibilitiesReceiving and Uploading documentation: The CHB Documentation Coordinator is responsible for receiving and uploading of all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices)Ensuring compliance with regulations: The CHB Documentation Coordinator is responsible for ensuring that all documentation is in compliance with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities of the merchandise, values and manufacturersCoordinating with internal and external stakeholders: The CHB Documentation Coordinator works closely with their assigned CHB teams, as well as external stakeholders, such as clients and forwarders, to gather information and ensure that all documentation is accurate and completeMaintaining document management systems: The CHB Documentation Coordinator is responsible for maintaining document management systems, including organizing and categorizing documents, ensuring version control, and making sure that documents are stored securelyProviding support and guidance to clients: The CHB Documentation Coordinator may provide support and guidance to clients to obtain the appropriate documentation required for entryTimely gathering of all relevant documentation to ensure an efficient entry clearance processAccurate opening of entry filesTracking. monitoring and updating the status of inbound shipmentsPrints and coordinates entry documentationTracks and traces inbound shipmentsOpens entry filesUploads entry packets and documentation into operating systemPre-key entries as per outlined KPIs with mandatory auditPerforms clerical office tasks as assignedRequired QualificationsHigh School Diploma or equivalent required; Associate or Bachelor’s Degree in related field preferredOrganizational skillsComputer literacyData entry accuracySalary : $45,000 - $50,000*Benefits: Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match* The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.Notice to applicants applying to positions in the United States:You must be authorized to work for any employer in the U.S.#RPO #LI-JL3Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [e-mail] .