CHB Documentation Coordinator

Damco Spain SL; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

401(k) Match

Job summary

Maersk in the United States is seeking a CHB Documentation Coordinator to manage entry documentation, scanning, and filing within the import team. You will receive and upload bills of lading, invoices, packing lists, and arrival notices while ensuring accuracy.

This role requires strong organizational skills and the ability to coordinate with clients, forwarders, and internal teams, maintain document control, and support customers in obtaining the required paperwork for customs entry.

Qualifications

• High School Diploma or equivalent required; Associate or Bachelor’s Degree in a related field preferred.
• Organizational skills.

Responsibilities

• Receiving and uploading all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices).
• Ensuring all documentation complies with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities, values, and manufacturers.
• Coordinating with assigned CHB teams, clients, and forwarders to gather information and verify that all documentation is accurate and complete.
• Maintaining document management systems: organizes and categorizes documents, maintains version control, and ensures secure storage.
• Providing support and guidance to clients to obtain the appropriate documentation required for entry.

Skills

Organizational skills

Education

High School Diploma

Associate or Bachelor’s Degree in a related field preferred

Job description

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre‑key files with mandatory audits prior to transmission.

Key Responsibilities

• Receiving and Uploading documentation: responsible for receiving and uploading all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices).
• Ensuring compliance with regulations: ensures all documentation complies with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities, values, and manufacturers.
• Coordinating with internal and external stakeholders: works closely with assigned CHB teams, clients, and forwarders to gather information and verify that all documentation is accurate and complete.
• Maintaining document management systems: organizes and categorizes documents, maintains version control, and ensures secure storage.
• Providing support and guidance to clients: offers assistance to clients to obtain the appropriate documentation required for entry.

Required Qualifications

• High School Diploma or equivalent required; Associate or Bachelor’s Degree in a related field preferred.
• Organizational skills.

Benefits

Full‑time employees are eligible for Health Insurance, Paid Time Off, and 401(k) Match.

The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.

Notice to applicants applying to positions in the United States: You must be authorized to work for any employer in the U.S.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [e-mail].