Change Order Coordinator

R&R ENGINEERS AND SURVEYORS INC; Denver (CO); Hybrid; USD 65,000 - 85,000; Full time

Job summary

R&R Engineers Surveyors Inc. seeks a Change Order Coordinator to support accurate, timely, and contract-compliant administration of project change orders across engineering, surveying, construction staking, and related services.

You will handle intake, documentation, approvals, and status tracking while assisting invoicing and AR activities. The role requires strong organizational and communication skills, with experience in project controls or accounting support preferred.

Qualifications

• Experience in project coordination, contract administration, change orders, invoicing, project controls, or accounting support.
• Experience in engineering, surveying, construction, or professional services is preferred.

Responsibilities

• Log and track change-order requests with project details, scope, pricing, approvals, and documentation.
• Coordinate with Project Managers to gather labor, subcontractor, schedule, and scope information.
• Prepare complete change-order packages and route them through approval processes.
• Maintain accurate, organized, audit-ready change-order, contract, project, and records.
• Monitor open and aging change orders, follow up on outstanding actions, and escalate risks or missing documentation.
• Verify authorized changes are reflected in project systems.
• Provide approved change-order documentation to support invoicing and accounts receivable follow-up.
• Assist with reconciliations, month-end reporting, and status reports on pending approvals, values, aging, and outstanding items.
• Communicate professionally with internal teams, clients, consultants, contractors, and subcontractors regarding routine documentation and status needs.

Skills

Organizational skills

Documentation control

Communication

Follow-up skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

ERP systems

Job description

Change Order Coordinator

Reports To: Accounting Supervisor
FLSA Status: Non-Exempt
Supervises: None

Position Summary

The Change Order Coordinator supportsthe accurate, timely, and contract-compliant administration of project changeorders for engineering, surveying, construction staking, planning, landscapearchitecture, and related services.

This role manages change-order intake,documentation, approval routing, status tracking, and project-record updates.The coordinator also supports invoicing and accounts receivable activities byensuring approved change orders and documentation are complete and available toproject and accounting teams.

Key Responsibilities

• Logand track change-order requests, including project details, scope, pricingsupport, approvals, status, and supporting documentation.
• Coordinatewith Project Managers and project teams to gather labor, subcontractor,schedule, and scope information.
• Preparecomplete change-order packages and route them through established approvalprocesses.
• Maintainaccurate, organized, audit-ready change-order, contract, project, andrecords.
• Monitoropen and aging change orders; follow up on outstanding actions andescalate risks, delays, or missing documentation.
• Verifyauthorized changes are accurately reflected in project systems.
• Provideapproved change-order documentation to support accurate invoicing andaccounts receivable follow-up.
• Assistwith reconciliations, month-end reporting, and status reports on pendingapprovals, values, aging, and outstanding items.
• Communicateprofessionally with internal teams, clients, consultants, contractors, andsubcontractors regarding routine documentation and status needs.

Qualifications

• Highschool diploma or GED required.
• Experiencein project coordination, contract administration, change orders,invoicing, project controls, or accounting support preferred.
• Experiencein engineering, surveying, construction, or professional services ispreferred.
• Familiaritywith change-order processes, project documentation, accounts receivable,and basic accounting principles.
• Proficiencyin Microsoft Excel, Outlook, and Word; experience with ERP orproject-management systems preferred.
• Strongorganizational, documentation-control, communication, and follow-upskills.
• Abilityto manage multiple deadlines while maintaining accuracy, confidentiality,and attention to detail.

What Success Looks Like

The successful Change OrderCoordinator keeps change-order records current and complete, ensures approvalsand supporting documentation are properly tracked, supports timely invoicing,identifies issues early, and collaborates effectively with project andaccounting teams.

Work Environment

This position is primarily office- orhybrid-based and involves regular computer use, document review, andcommunication with project and accounting teams. Occasional overtime, scheduleflexibility, or project-site visits may be required.

R&R Engineers Surveyors Inc. is an equal opportunityemployer.

Offers are contingent on a background check.