Project Coordinator

PremiStar; Kansas City (MO); Sur place; USD 50 000 - 70 000; Plein temps

Résumé du poste

Capstone Mechanical, LP. is seeking a Project Coordinator to provide administrative support to project management.

The role involves attending project meetings and handling administrative tasks related to change orders, shop drawings, subcontractor communication, contract revisions, and material tracking. The coordinator will assist with turnover processes, project documentation, filing, and record-keeping, ensuring accurate and timely information flow between estimating, operations, and field

Qualifications

• Experience providing administrative support to project teams.
• Ability to manage change orders, submittals and documentation.
• Strong organizational and record-keeping skills.

Responsabilités

• Attend project meetings and take notes.
• Perform administrative tasks for change orders, shop drawings and material tracking.
• Coordinate with subcontractors and suppliers for documentation and data.
• Assist with contract revisions and turnover processes.
• Maintain project filing system on server and ensure accessibility by team.
• Prepare and distribute submittals and project-related correspondence.
• Support project management with reports and record-keeping.

Connaissances

Administrative coordination

Document management

Communication

Scheduling

Description du poste

The Project Coordinator will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.

Job Duties and Responsibilities

For Awarded Projects

• Work with estimating department on turnover process and documentation,
• Assign project numbers and move files form estimating to project management when project is awarded.
• Enter write-up, Schedule of Values.
• Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data.
• Subcontractors- issue letters of intent and request submittal data.
• Coordinate turnover meetings from estimating to operations.

To Assist Project Management

• Obtain and/or provide notice of commencements.
• File notice to owner.
• Certificates of insurance to general contractor.
• Bid bonds and Performance, Labor & Material Bonds
• Process and execute necessary permits that are required for construction projects.
• Set up, organize, and maintain the construction project filing system on server.
• Red Forms for project managers.
• Assemble contract and subcontract routing process.
• Contract change orders and sub0change orders.
• Enter, update, create, and distribute submittals.
• Project tracking logs.
• Purchase orders and direct owner purchases.
• Close-out process.

Additional responsibilities

• Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
• License renewals.
• Print reports requested by project managers.
• File current inspection test reports and daily reports that are provided by superintendents.
• Field team folder on server for foreman access.
• Onboarding and training.
• Expense reports.
• Other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.