Hybrid Change Order Coordinator - Detail-Driven Invoicing

R&R ENGINEERS AND SURVEYORS INC; Denver (CO); Hybrid; USD 65,000 - 85,000; Full time

Job summary

R&R Engineers Surveyors Inc. seeks a Change Order Coordinator to support accurate, timely, and contract-compliant administration of project change orders across engineering, surveying, construction staking, and related services.

You will handle intake, documentation, approvals, and status tracking while assisting invoicing and AR activities. The role requires strong organizational and communication skills, with experience in project controls or accounting support preferred.

Qualifications

• Experience in project coordination, contract administration, change orders, invoicing, project controls, or accounting support.
• Experience in engineering, surveying, construction, or professional services is preferred.

Responsibilities

• Log and track change-order requests with project details, scope, pricing, approvals, and documentation.
• Coordinate with Project Managers to gather labor, subcontractor, schedule, and scope information.
• Prepare complete change-order packages and route them through approval processes.
• Maintain accurate, organized, audit-ready change-order, contract, project, and records.
• Monitor open and aging change orders, follow up on outstanding actions, and escalate risks or missing documentation.
• Verify authorized changes are reflected in project systems.
• Provide approved change-order documentation to support invoicing and accounts receivable follow-up.
• Assist with reconciliations, month-end reporting, and status reports on pending approvals, values, aging, and outstanding items.
• Communicate professionally with internal teams, clients, consultants, contractors, and subcontractors regarding routine documentation and status needs.

Skills

Organizational skills

Documentation control

Communication

Follow-up skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

ERP systems

Job description

R&R Engineers Surveyors Inc. seeks a Change Order Coordinator to support accurate, timely, and contract-compliant administration of project change orders across engineering, surveying, construction staking, and related services.

You will handle intake, documentation, approvals, and status tracking while assisting invoicing and AR activities. The role requires strong organizational and communication skills, with experience in project controls or accounting support preferred.