Chancellor’s Office Executive Assistant

BODØ KOMMUNE AVD FOR OPPVEKST OG KULTUR; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Albizu University is seeking an Executive Administrative Assistant to support the Chancellor’s Office on the Miami Campus. The role requires coordinating daily operations, managing calendars, and facilitating internal and external communications to advance institutional goals.

The ideal candidate will possess a Bachelor's degree and 1–3 years of executive-level experience in a complex environment, with strong organizational, written and verbal communication skills and discretion handling

Qualifications

• Bachelor’s degree in related field.
• 1–3 years of executive-level administrative support experience.
• Advanced proficiency in Microsoft Office Suite and familiarity with Teams/Zoom.
• Excellent written and verbal communication, professional document production.
• Exceptional organizational skills and ability to manage multiple priorities under tight deadlines.
• Experience handling sensitive/confidential information with discretion.

Responsibilities

• Manage the Chancellor’s calendar, scheduling and coordinating appointments and events.
• Prepare and edit correspondence, presentations, and reports to a high standard.
• Handle incoming/outgoing correspondence, triaging and routing as needed.
• Prepare briefing materials for meetings and ensure Chancellor is prepared for engagements.
• Serve as primary contact for Chancellor’s Office, maintaining diplomacy and professionalism.
• Cultivate relationships with university departments, faculty, staff, students and external partners.
• Coordinate communications with related campus offices and leadership teams to ensure timely information dissemination.
• Plan logistics for meetings, conferences, and events including venue, catering, and technology.

Skills

Executive support

Communication

Organization

Discretion

Stakeholder relations

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Microsoft Office

Teams

Zoom

Job description

Albizu University is seeking an Executive Administrative Assistant to support the Chancellor’s Office on the Miami Campus. The role requires coordinating daily operations, managing calendars, and facilitating internal and external communications to advance institutional goals.

The ideal candidate will possess a Bachelor's degree and 1–3 years of executive-level experience in a complex environment, with strong organizational, written and verbal communication skills and discretion handling