Executive Administrative Assistant

Abacus Solutions Group; Dayton (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Abacus Solutions Group in Dayton, OH seeks an Executive Administrative Assistant to support the President and Office of the President. This role manages scheduling, communications, and office operations with discretion and professionalism.

The position requires a Bachelor's degree and at least five years of executive support experience in a complex organization, plus strong written and verbal communication skills.

Qualifications

• Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.

Responsibilities

• Provide executive administrative and operational support to the President and the Office of the President.
• Manage the President's calendar, priorities, and daily workflow.
• Serve as the primary administrative liaison for the Office of the President.

Skills

Executive scheduling

Calendar management

Executive communications

Discretion and judgment

Office operations

General administration

Education

Bachelor's degree

Tools

Office software

Job description

Abacus is looking to hire an Executive Administrative Assistant in Dayton, OH.

Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.

Job Summary

• Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.
• Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
• Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
• Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
• Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
• Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.

Preferred Qualifications

• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment.
• Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps.
• Professional judgment and ability to work independently with limited supervision.
• Strong service orientation and ability to interact effectively with individuals at all levels of the university and community.
• Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.

35% — Provide executive administrative and operational support to the President

35% — Manage the President's calendar, priorities, and daily workflow

30% — Serve as the primary administrative liaison for the Office of the President