Chancellor’s Calendar & Travel Coordinator

Clay Today; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Texas Christian University is seeking an Executive Scheduler to provide comprehensive administrative support to the Chancellor, focusing on calendar management and travel logistics, and collaborating with the executive engagement team.

The role requires strong attention to detail, discretion, and excellent communication; duties include drafting briefing materials, coordinating travel, managing signature requests, and assisting with events and meetings.

Qualifications

• High school diploma or GED equivalent.
• 3+ years professional experience supporting an executive and project management.
• Bachelor's degree preferred.

Responsibilities

• Serve as the primary point of contact for scheduling and day-to-day coordination.
• Schedule the Chancellor's appointments and maintain the calendar with high attention to detail.
• Coordinate travel and logistical arrangements and itineraries.
• Collaborate with the Executive Engagement team and Office staff.
• Prepare briefing documents with logistical information for the EA and Deputy Chief of Staff.
• Manage signature requests for the Chancellor.
• Provide class support for the Chancellor.
• Support gifting and correspondence as needed.
• Assist with meeting preparation, printouts, packets, room setup, and catering as needed.
• Print and proofread internal and external documents; coordinate with departments on priorities.
• Represent the Office of the Chancellor with professionalism and discretion.
• Perform additional related duties as assigned.

Skills

Customer service

Nonprofit experience

Communication skills

Process improvement

Representing organization

Education

High school diploma or GED

Bachelor's degree

Job description

Texas Christian University is seeking an Executive Scheduler to provide comprehensive administrative support to the Chancellor, focusing on calendar management and travel logistics, and collaborating with the executive engagement team.

The role requires strong attention to detail, discretion, and excellent communication; duties include drafting briefing materials, coordinating travel, managing signature requests, and assisting with events and meetings.