Executive Scheduler & Travel Logistics Lead

Texas Christian University; Fort Worth (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Texas Christian University seeks an Executive Scheduler to provide comprehensive operational and administrative support to the Chancellor, managing complex calendars and travel logistics while coordinating with the executive engagement team.

The role collaborates with the Office of the Chancellor, preparing briefing materials, handling signature requests, gifts, and meeting logistics; discretion and collaboration are essential.

Qualifications

• High school diploma or GED required.
• 3+ years professional experience supporting an executive and project management.
• Bachelor’s degree preferred.

Responsibilities

• Serve as the primary contact for the Chancellor’s scheduling and day-to-day coordination of activities.
• Maintain the Chancellor’s calendar with attention to detail and organization.
• Coordinate travel and logistical arrangements, including travel itineraries.
• Collaborate with the Executive Engagement team and Office of the Chancellor members.
• Prepare briefing documents with logistical information for completion by the EA to the Chancellor and Deputy Chief of Staff.
• Manage signature requests for the Chancellor.
• Provide support for the Chancellor’s class, gifts, and correspondence as needed.
• Assist with meeting preparation: printing, packets, room setup, and arrangements.
• Represent the Office of the Chancellor professionally with internal and external stakeholders.

Skills

Customer service

Nonprofit experience

Board interaction

Communication skills

Stakeholder engagement

Education

High school diploma or GED

Bachelor’s degree (preferred)

Job description

Texas Christian University seeks an Executive Scheduler to provide comprehensive operational and administrative support to the Chancellor, managing complex calendars and travel logistics while coordinating with the executive engagement team.

The role collaborates with the Office of the Chancellor, preparing briefing materials, handling signature requests, gifts, and meeting logistics; discretion and collaboration are essential.