Chair's Assistant & Academic Office Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

UC Benefit package

Job summary

University of California, Los Angeles (UCLA) is seeking a Chair’s Assistant (Administrative Officer 2 CX) to support departmental leadership in Physics & Astronomy. This full-time role involves coordinating calendars, communicating with diverse stakeholders, and ensuring smooth operations with UC systems.

The position offers comprehensive benefits and a path to contribute within a leading academic community. Work hours are 8:00 a.m. – 5:00 p.m. in Los Angeles, CA.

Qualifications

• Ability to create, maintain, and coordinate schedules and calendars for events and activities.
• Excellent communication skills with persons of various cultural and educational backgrounds.
• Demonstrated skill, understanding, or ability to learn UC policies and apply them appropriately.
• Proven ability to perform diverse job functions effectively, managing and prioritizing competing deadlines.
• Excellent written communication skills, adapting writing styles to fit a diverse array of contexts.
• Ability to interact effectively with faculty, students, staff, the public and campus admins.
• Ability to establish and maintain cooperative relationships with staff, faculty, students, visiting scholars and the public.
• Ability to work in a collaborative team.
• Experience with UC Recruit and I-9 Tracker is preferred.
• Ability to work overtime and weekends for annual events.
• Ability to work independently with fluctuating workload.
• Fluency with Zoom, MS Office, and Google apps.

Skills

Scheduling coordination

Excellent communication

Policy knowledge

Multitasking & deadline management

Written communication

Team collaboration

UC systems familiarity

Overtime capability

Independent work

Fluent with Zoom/MS Office/Google apps

Education

Bachelor's Degree or equivalent

Tools

UC Recruit

I-9 Tracker

Job description

University of California, Los Angeles (UCLA) is seeking a Chair’s Assistant (Administrative Officer 2 CX) to support departmental leadership in Physics & Astronomy. This full-time role involves coordinating calendars, communicating with diverse stakeholders, and ensuring smooth operations with UC systems.

The position offers comprehensive benefits and a path to contribute within a leading academic community. Work hours are 8:00 a.m. – 5:00 p.m. in Los Angeles, CA.