Chair's Assistant

University of California, Los Angeles; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

UC Benefit package

Job summary

University of California, Los Angeles (UCLA) is seeking a Chair’s Assistant (Administrative Officer 2 CX) to support departmental leadership in Physics & Astronomy. This full-time role involves coordinating calendars, communicating with diverse stakeholders, and ensuring smooth operations with UC systems.

The position offers comprehensive benefits and a path to contribute within a leading academic community. Work hours are 8:00 a.m. – 5:00 p.m. in Los Angeles, CA.

Qualifications

• Ability to create, maintain, and coordinate schedules and calendars for events and activities.
• Excellent communication skills with persons of various cultural and educational backgrounds.
• Demonstrated skill, understanding, or ability to learn UC policies and apply them appropriately.
• Proven ability to perform diverse job functions effectively, managing and prioritizing competing deadlines.
• Excellent written communication skills, adapting writing styles to fit a diverse array of contexts.
• Ability to interact effectively with faculty, students, staff, the public and campus admins.
• Ability to establish and maintain cooperative relationships with staff, faculty, students, visiting scholars and the public.
• Ability to work in a collaborative team.
• Experience with UC Recruit and I-9 Tracker is preferred.
• Ability to work overtime and weekends for annual events.
• Ability to work independently with fluctuating workload.
• Fluency with Zoom, MS Office, and Google apps.

Skills

Scheduling coordination

Excellent communication

Policy knowledge

Multitasking & deadline management

Written communication

Team collaboration

UC systems familiarity

Overtime capability

Independent work

Fluent with Zoom/MS Office/Google apps

Education

Bachelor's Degree or equivalent

Tools

UC Recruit

I-9 Tracker

Job description

Department Summary

The Department of Physics and Astronomy consists of faculty, undergrads and graduate students, academic researchers, scientists, staff and postdocs. Our department is located in Knudsen Hall, the Physics & Astronomy Building, the Planetarium (located in the Math Sciences Building) and a portion of Kaplan Hall (Division Mechanical Shop) totaling approximately 155,000+ square feet.

Position Summary

Join UCLA’s Department of Physics & Astronomy as our next Chair’s Assistant (Administrative Officer 2 – CX)! This is an exciting opportunity to play a key role in supporting departmental leadership while collaborating with distinguished faculty, students, staff, and business partners across UCLA. If you are organized, proactive, and enjoy working in a dynamic academic environment, This is a full-time position with comprehensive benefits, offering the opportunity to contribute to a vibrant academic community at one of the nation’s leading universities. Learn more about our department by visiting the UCLA Department of Physics & Astronomy website.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Ability to create, maintain, and coordinate schedules and calendars for events and activities. (Required)
• Excellent communication skills with persons of various cultural and educational backgrounds. (Required)
• Demonstrated skill, understanding, or ability to learn UC policies and apply them appropriately. (Required)
• Proven ability to perform diverse job functions effectively, managing and prioritizing competing deadlines. (Required)
• Excellent written communication skills, adapting writing styles to fit a diverse array of contexts. (Required)
• Ability to interact effectively and professionally with faculty, students, departmental staff, the general public and various levels of campus administrators. (Required)
• Ability to establish and maintain cooperative working relationships with Department staff, faculty, students, visiting scholars and the public. (Required)
• Ability to work in a collaborative manner as part of a team. (Required)
• Skill in using University systems such as but not limited to UC Recruit, I-9 Tracker; or the ability to learn. (Preferred)
• Ability to work occasional overtime and weekends for annual events. (Required)
• Ability to work independently and with minimal supervision, under a fluctuating workload with frequent interruptions without sacrificing quality or accuracy. (Required)
• Fluency with essential software including but not limited to Zoom, MS Office, and Google apps. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and/or equivalent experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. - 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%202%20CX%20(41002728)