Executive Assistant to Chair & CAO – HR & Education

University of California - Davis; Sacramento (CA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Continuing Education allowance

Retirement plans

Job summary

The University of California, Davis is seeking an experienced administrative professional to support the Department of Radiation Oncology. You will manage academic personnel actions, HR tasks, and executive-level assistance for the Chair and CAO, while coordinating safety and morale initiatives and supporting student education activities.

The role requires independent work, confidentiality, and effective communication with faculty, staff, patients, and external partners.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum of two years administrative support experience.
• Strong written and oral communication; ability to maintain professionalism with diverse stakeholders.
• Ability to analyze needs, determine actions and follow up proactively.
• Maintain confidentiality of personnel and sensitive information.

Responsibilities

• Provide executive leader support to the Chair and CAO.
• Support HR processes including academic personnel actions and payroll policies.
• Coordinate education engagement activities and student educational resources.
• Serve as a back-up for other HR needs and maintain tracking databases.
• Assist in responding to inquiries and preparing correspondence for leadership.

Skills

Administrative support

Professional communication

Confidentiality

Proactive follow-up

Bachelor's degree or equivalent

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Access

Qualitrics

Recruit

Job description

The University of California, Davis is seeking an experienced administrative professional to support the Department of Radiation Oncology. You will manage academic personnel actions, HR tasks, and executive-level assistance for the Chair and CAO, while coordinating safety and morale initiatives and supporting student education activities.

The role requires independent work, confidentiality, and effective communication with faculty, staff, patients, and external partners.