Academic Administrative Specialist & Scheduler

UCLA Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

UCLA Health is seeking an academic administrative support professional for faculty, fellows and research teams in Los Angeles. The role will handle telephone screening, calendar management and scheduling, and will oversee special projects to ensure smooth operations.

Responsibilities include responding to correspondence, using discretion with confidential information, and coordinating meetings with multiple stakeholders.

Qualifications

• Bachelor's degree or equivalent combination of education/experience.
• 5 years minimum in business operations/administration.
• Ability to maintain confidentiality and use discretion.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Serve as academic administrative support for faculty, fellows and research teams.
• Receive/screen telephone calls and refer to resources as needed.
• Manage faculty calendars and schedule meetings with priority setting.
• Prepare responses to incoming correspondence when possible.
• Handle special projects and other administrative activities.

Skills

Calendar management

Communication skills

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

UCLA Health is seeking an academic administrative support professional for faculty, fellows and research teams in Los Angeles. The role will handle telephone screening, calendar management and scheduling, and will oversee special projects to ensure smooth operations.

Responsibilities include responding to correspondence, using discretion with confidential information, and coordinating meetings with multiple stakeholders.