Undergraduate Programs Coordinator & Chair Assistant

Harvard University; Cambridge (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Harvard University is seeking an Undergraduate Coordinator/Chair Assistant to serve as the primary administrative point of contact for undergraduates in the Astronomy department. The role reports to the Executive Director and supports academic programs, registrar liaison duties, and funding proposals.

It requires strong organizational skills and the ability to work closely with internal offices. The position is fully on-site in Cambridge, MA, with a 35-hour work week and a focus on coordinating

Qualifications

• Three or more years of related experience in an office environment; education beyond high school may count towards experience.
• Administrative experience in a customer service or operations-oriented office preferred.
• Ability to prioritize work with multiple competing deadlines and to handle confidential information.

Responsibilities

• Advise students and faculty on academic requirements, policies, deadlines, and degree applications.
• Coordinate reports and communications for the Chair and academic offices.
• Provide general administrative support and front-desk assistance to visitors.
• Support course scheduling, posting course materials, and classroom logistics via Canvas and related tools.
• Draft and distribute internal and external reports and meeting materials.
• Coordinate and lead department meetings and events, including agenda/minutes prep and travel arrangements.

Skills

Administrative experience

Customer service

Organization

Communication

Education

High school diploma or equivalent

Tools

Concur

B2P

Canvas

Zoom

Video editing

Job description

Harvard University is seeking an Undergraduate Coordinator/Chair Assistant to serve as the primary administrative point of contact for undergraduates in the Astronomy department. The role reports to the Executive Director and supports academic programs, registrar liaison duties, and funding proposals.

It requires strong organizational skills and the ability to work closely with internal offices. The position is fully on-site in Cambridge, MA, with a 35-hour work week and a focus on coordinating