Chair's Assistant

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCLA Department of Physics and Astronomy is seeking a Chair's Assistant (Administrative Officer 2 CX) to support departmental leadership and coordinate with faculty, students, staff, and external partners. This full-time role offers comprehensive benefits and a dynamic academic environment.

The ideal candidate will manage calendars, communicate effectively across diverse backgrounds, and proficiently use UC systems and productivity tools.

Qualifications

• Bachelor's degree or equivalent experience required.
• Excellent written and verbal communication skills.
• Ability to learn UC policies and apply them appropriately.
• Proven ability to manage multiple tasks with competing deadlines.
• Ability to interact professionally with faculty, staff, students and the public.

Responsibilities

• Create, maintain, and coordinate schedules and calendars for events and activities.
• Communicate effectively with diverse campus stakeholders.
• Learn and apply UC policies as needed.
• Coordinate workload to meet deadlines and adapt to changes.
• Proficient in Zoom, MS Office and Google apps for daily operations.

Skills

Calendar management

Excellent communication

Interpersonal skills

Prioritization

Organizational skills

Education

Bachelor's degree

Tools

UC Recruit

I-9 Tracker

Job description

Department Summary

The Department of Physics and Astronomy consists of faculty, undergrads and graduate students, academic researchers, scientists, staff and postdocs. Our department is located in Knudsen Hall, the Physics & Astronomy Building, the Planetarium (located in the Math Sciences Building) and a portion of Kaplan Hall (Division Mechanical Shop) totaling approximately 155,000+ square feet.

Position Summary

Join UCLA's Department of Physics & Astronomy as our next Chair's Assistant (Administrative Officer 2 - CX)! This is an exciting opportunity to play a key role in supporting departmental leadership while collaborating with distinguished faculty, students, staff, and business partners across UCLA. If you are organized, proactive, and enjoy working in a dynamic academic environment, this is a full-time position with comprehensive benefits, offering the opportunity to contribute to a vibrant academic community at one of the nation's leading universities. Learn more about our department by visiting the UCLA Department of Physics & Astronomy website.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Ability to create, maintain, and coordinate schedules and calendars for events and activities. (Required)
• Excellent communication skills with persons of various cultural and educational backgrounds. (Required)
• Demonstrated skill, understanding, or ability to learn UC policies and apply them appropriately. (Required)
• Proven ability to perform diverse job functions effectively, managing and prioritizing competing deadlines. (Required)
• Excellent written communication skills, adapting writing styles to fit a diverse array of contexts. (Required)
• Ability to interact effectively and professionally with faculty, students, departmental staff, the general public and various levels of campus administrators. (Required)
• Ability to establish and maintain cooperative working relationships with Department staff, faculty, students, visiting scholars and the public. (Required)
• Ability to work in a collaborative manner as part of a team. (Required)
• Skill in using University systems such as but not limited to UC Recruit, I-9 Tracker; or the ability to learn. (Preferred)
• Ability to work occasional overtime and weekends for annual events. (Required)
• Ability to work independently and with minimal supervision, under a fluctuating workload with frequent interruptions without sacrificing quality or accuracy. (Required)
• Fluency with essential software including but not limited to Zoom, MS Office, and Google apps. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and/or equivalent experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. - 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%202%20CX%20(41002728)