Chair’s Assistant & Administrative Coordinator

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCLA Department of Physics and Astronomy is seeking a Chair's Assistant (Administrative Officer 2 CX) to support departmental leadership and coordinate with faculty, students, staff, and external partners. This full-time role offers comprehensive benefits and a dynamic academic environment.

The ideal candidate will manage calendars, communicate effectively across diverse backgrounds, and proficiently use UC systems and productivity tools.

Qualifications

• Bachelor's degree or equivalent experience required.
• Excellent written and verbal communication skills.
• Ability to learn UC policies and apply them appropriately.
• Proven ability to manage multiple tasks with competing deadlines.
• Ability to interact professionally with faculty, staff, students and the public.

Responsibilities

• Create, maintain, and coordinate schedules and calendars for events and activities.
• Communicate effectively with diverse campus stakeholders.
• Learn and apply UC policies as needed.
• Coordinate workload to meet deadlines and adapt to changes.
• Proficient in Zoom, MS Office and Google apps for daily operations.

Skills

Calendar management

Excellent communication

Interpersonal skills

Prioritization

Organizational skills

Education

Bachelor's degree

Tools

UC Recruit

I-9 Tracker

Job description

UCLA Department of Physics and Astronomy is seeking a Chair's Assistant (Administrative Officer 2 CX) to support departmental leadership and coordinate with faculty, students, staff, and external partners. This full-time role offers comprehensive benefits and a dynamic academic environment.

The ideal candidate will manage calendars, communicate effectively across diverse backgrounds, and proficiently use UC systems and productivity tools.