CFO Admin Lead — Hybrid Executive Support

Transamerica; Cedar Rapids (IA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Pension Plan

401k Match

Employee Stock Purchase Plan

Tuition Reimbursement

Health Insurance

Job summary

Transamerica is seeking a Senior Executive Administrative Assistant to provide dedicated support to the CFO and finance leadership team in a hybrid office environment, with three in-office days per week at one of our hub locations (Philadelphia, Cedar Rapids). The role requires expert calendar management, travel planning, expense processing, and high discretion in handling confidential information.

The ideal candidate has at least 5 years of administrative experience, strong organizational

Qualifications

• High school education or equivalent.
• Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.
• Associate’s degree preferred.

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.
• Compiles information and prepares special and complex one-time reports, summaries, or replies to inquiries for variety of audiences and levels.
• Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.
• Applies in-depth divisional knowledge to projects of small to medium scope.
• Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.
• Maintains confidential files of information of the most highly confidential nature.
• Operates with substantial latitude for independent judgment and discretion.
• Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data.

Skills

Administrative experience

Discretion

Technical skills

Education

High school education or equivalent

Associate’s degree preferred

Job description

Transamerica is seeking a Senior Executive Administrative Assistant to provide dedicated support to the CFO and finance leadership team in a hybrid office environment, with three in-office days per week at one of our hub locations (Philadelphia, Cedar Rapids). The role requires expert calendar management, travel planning, expense processing, and high discretion in handling confidential information.

The ideal candidate has at least 5 years of administrative experience, strong organizational