Certified Payroll Specialist: Multi-State Compliance Expert

Addison Group; Illinois; On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Referral program

Tuition reimbursement

Vision insurance

Job summary

Addison Group is seeking an experienced Certified Payroll Specialist to manage certified payroll, prevailing wage compliance, and multi-state project payroll.

You will serve as a trusted payroll resource for project teams and internal stakeholders, ensuring accurate payroll processing and timely reporting while protecting confidential information. The role emphasizes accuracy, compliance, and collaboration across departments.

Qualifications

• Certified payroll and prevailing wage knowledge required.
• Experience with multi-state payroll and union reporting.
• Attention to detail, confidentiality, and deadlines.
• Strong communication with project teams and HR.
• Proficient with payroll systems and timekeeping tools.

Responsibilities

• Own accurate and timely payroll processing across multiple states including union and non-union staff.
• Prepare and submit certified payroll reports for public works and prevailing wage projects.
• Review classifications, wage rates, fringe benefits, deductions, and hours to catch issues before payroll finalization.
• Collaborate with project teams, field supervisors, accounting, and internal departments to resolve payroll questions.
• Support audits, compliance reviews, and labor reporting processes.
• Provide professional, confidential payroll support to employees and stakeholders.
• Perform other payroll and admin duties as assigned.

Skills

Certified payroll

Prevailing wage

Union reporting

Multi-state payroll

Payroll systems

Excel

Education

Associates degree in Accounting or Finance

Equivalent hands-on payroll experience

Tools

Payroll software

Timekeeping systems

Labor compliance reporting platforms

Microsoft Office (Excel, Word, Outlook)

Job description

Addison Group is seeking an experienced Certified Payroll Specialist to manage certified payroll, prevailing wage compliance, and multi-state project payroll.

You will serve as a trusted payroll resource for project teams and internal stakeholders, ensuring accurate payroll processing and timely reporting while protecting confidential information. The role emphasizes accuracy, compliance, and collaboration across departments.