Payroll Specialist

Addison Group; Illinois; On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Referral program

Tuition reimbursement

Vision insurance

Job summary

Addison Group is seeking an experienced Certified Payroll Specialist to manage certified payroll, prevailing wage compliance, and multi-state project payroll.

You will serve as a trusted payroll resource for project teams and internal stakeholders, ensuring accurate payroll processing and timely reporting while protecting confidential information. The role emphasizes accuracy, compliance, and collaboration across departments.

Qualifications

• Certified payroll and prevailing wage knowledge required.
• Experience with multi-state payroll and union reporting.
• Attention to detail, confidentiality, and deadlines.
• Strong communication with project teams and HR.
• Proficient with payroll systems and timekeeping tools.

Responsibilities

• Own accurate and timely payroll processing across multiple states including union and non-union staff.
• Prepare and submit certified payroll reports for public works and prevailing wage projects.
• Review classifications, wage rates, fringe benefits, deductions, and hours to catch issues before payroll finalization.
• Collaborate with project teams, field supervisors, accounting, and internal departments to resolve payroll questions.
• Support audits, compliance reviews, and labor reporting processes.
• Provide professional, confidential payroll support to employees and stakeholders.
• Perform other payroll and admin duties as assigned.

Skills

Certified payroll

Prevailing wage

Union reporting

Multi-state payroll

Payroll systems

Excel

Education

Associates degree in Accounting or Finance

Equivalent hands-on payroll experience

Tools

Payroll software

Timekeeping systems

Labor compliance reporting platforms

Microsoft Office (Excel, Word, Outlook)

Job description

Job Description

Our client is looking for an experienced Certified Payroll Specialist who understands the importance of getting payroll right the first time. This is a high-impact role for a payroll professional who enjoys certified payroll, prevailing wage compliance, union reporting, and the challenge of supporting complex, multi-state project work.

Pay

$29.00 - $35.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Referral program
• Tuition reimbursement
• Vision insurance

About The Role

In this role, you will serve as a trusted payroll resource for project teams and internal stakeholders. You will manage detailed payroll and compliance work that directly supports employee confidence, project accuracy, and ability to meet certified payroll and prevailing wage requirements.

Why Experienced Payroll Professionals Join Us

• Specialized payroll work with meaningful responsibility in certified payroll, prevailing wage, union reporting, and multi-state compliance.
• A visible role where your accuracy and judgment directly support employees, field operations, and project teams.
• Opportunity to bring experience, improve processes, and become a go-to resource for payroll and compliance questions.
• Stable, full-time work with competitive pay, strong benefits, and a team-oriented environment.
• A company that values detail, follow-through, confidentiality, and professionalism.

Key Responsibilities

• Own accurate and timely payroll processing for employees working across multiple states, including union and non-union employees.
• Prepare, review, and submit certified payroll reports and related compliance documentation for public works, prevailing wage, and project-based work.
• Review time, job classifications, wage rates, fringe benefits, deductions, and hours worked to identify issues before payroll is finalized.
• Partner with project teams, field supervisors, accounting, and internal departments to resolve payroll questions and confirm labor information.
• Support audits, compliance reviews, reporting requests, and process improvements related to payroll and labor reporting.
• Provide responsive, professional support to employees and internal stakeholders while protecting confidential payroll information.
• Perform other payroll and administrative duties as assigned.

Qualifications

• Three or more years of certified payroll, prevailing wage, construction, public works, or union payroll experience strongly preferred.
• Associates degree in Accounting, Finance, Business, or a related field preferred; equivalent hands-on payroll experience will be considered.
• Strong working knowledge of certified payroll reporting, wage classifications, fringe benefit calculations, payroll deductions, and payroll compliance requirements.
• Experience with multi-state payroll, union benefit reporting, garnishments, tax levies, and payroll adjustments.
• Comfortable working in payroll systems, timekeeping systems, reporting portals, and Microsoft Office, especially Excel, Word, and Outlook.
• Excellent attention to detail, confidentiality, organization, follow-through, and ability to meet recurring payroll deadlines.
• Professional communication skills with the ability to work effectively with field teams, project managers, accounting, HR, and employees.
• Ability to work occasional overtime or limited holiday weekend hours as business needs require.

Preferred Certifications And Experience

• Experience preparing certified payroll reports for prevailing wage, public works, utility, construction, infrastructure, or project-based environments.
• Experience using payroll systems, timekeeping systems, and labor compliance reporting platforms.
• Union payroll, union benefit reporting, and multi-jurisdiction payroll experience.
• Interest in becoming a subject-matter resource for certified payroll and payroll compliance processes.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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