Multi-State Payroll Ops Specialist | Compliance

Fes Co; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Professional development

Job summary

frēijēengineered solutions co is seeking a Payroll Operations Specialist to manage weekly payroll, validate timekeeping, and handle special pay calculations across a multi-state workforce. You will ensure compliance with federal, state, and local regulations and partner with HR, Finance, and the external payroll provider to support accuracy and audit readiness.

The role requires CPP certification (preferred), 5+ years in payroll administration, and strong Excel skills.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP certification preferred
• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting
• Experience in construction or field-based workforce environments preferred
• Prevailing wage experience strongly preferred
• Experience reconciling benefits deductions and retirement plan feeds

Responsibilities

• Process weekly payroll and validate timekeeping across multiple states
• Handle special pay calculations and payroll controls for compliance
• Collaborate with HR, Finance, managers, and external payroll provider
• Maintain Paycor payroll systems and workflows
• Administer payroll-related deductions and reporting for accuracy and audit readiness

Skills

Payroll processing

Paycor

Multi-state payroll

Excel

CPP certification

HRIS experience

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

Paycor

HRIS

Job description

frēijēengineered solutions co is seeking a Payroll Operations Specialist to manage weekly payroll, validate timekeeping, and handle special pay calculations across a multi-state workforce. You will ensure compliance with federal, state, and local regulations and partner with HR, Finance, and the external payroll provider to support accuracy and audit readiness.

The role requires CPP certification (preferred), 5+ years in payroll administration, and strong Excel skills.