CEO Office Executive Operations Lead

Saab AB; City of Syracuse (NY); On-site; USD 116,000 - 151,000; Full time

Benefits offered by this job

Medical, Vision & Dental insurance

PTO + Holidays

401(k) with employer contributions

Tuition assistance and student loan

Job summary

Saab, Inc. is seeking an Executive Operations Lead to partner with the CEO and Chief of Staff, creating the operating rhythm that lets senior leaders focus on top priorities. This role blends executive support with leadership-team operations, meeting management, and special projects.

You will anticipate needs, solve problems, and continuously improve the executive office's effectiveness. The role embeds in the CEO’s office, driving calendar prioritization, travel logistics, budget tracking and

Qualifications

• 7+ years of experience supporting C-Suite executives, ideally a CEO in high-growth tech.
• Ability to take ambiguous requests and drive them to completion with minimal oversight.
• Experience using tools to improve operational efficiency and workflows.
• Analytical, with ability to prepare insight-driven materials and streamline processes.
• Ability to build and evolve operational systems for prioritization and planning.
• Strong executive writing, editing and confidential communication skills.
• Proficient in Microsoft Outlook, Teams, PowerPoint, Word and Excel.

Responsibilities

• Own and evolve the CEO’s operational rhythm with the Chief of Staff.
• Coordinate calendar management, travel, expenses, and executive preparations.
• Prepare and oversee executive materials, readouts and briefings.
• Track priorities, drive deliverables, and surface urgent needs early.
• Support leadership forums, interviews, and management of consultants.

Skills

C-Suite support

Ambiguity handling

Proactive work style

Data-driven decisions

Leadership collaboration

Executive communication

MS Office Proficiency

Discretion

Tools

SharePoint

Copilot

Power BI

IT collaboration

Job description

Saab, Inc. is seeking an Executive Operations Lead to partner with the CEO and Chief of Staff, creating the operating rhythm that lets senior leaders focus on top priorities. This role blends executive support with leadership-team operations, meeting management, and special projects.

You will anticipate needs, solve problems, and continuously improve the executive office's effectiveness. The role embeds in the CEO’s office, driving calendar prioritization, travel logistics, budget tracking and