Executive Operations Lead

Saab AB; City of Syracuse (NY); On-site; USD 116,000 - 151,000; Full time

Benefits offered by this job

Medical, Vision & Dental insurance

PTO + Holidays

401(k) with employer contributions

Tuition assistance and student loan

Job summary

Saab, Inc. is seeking an Executive Operations Lead to partner with the CEO and Chief of Staff, creating the operating rhythm that lets senior leaders focus on top priorities. This role blends executive support with leadership-team operations, meeting management, and special projects.

You will anticipate needs, solve problems, and continuously improve the executive office's effectiveness. The role embeds in the CEO’s office, driving calendar prioritization, travel logistics, budget tracking and

Qualifications

• 7+ years of experience supporting C-Suite executives, ideally a CEO in high-growth tech.
• Ability to take ambiguous requests and drive them to completion with minimal oversight.
• Experience using tools to improve operational efficiency and workflows.
• Analytical, with ability to prepare insight-driven materials and streamline processes.
• Ability to build and evolve operational systems for prioritization and planning.
• Strong executive writing, editing and confidential communication skills.
• Proficient in Microsoft Outlook, Teams, PowerPoint, Word and Excel.

Responsibilities

• Own and evolve the CEO’s operational rhythm with the Chief of Staff.
• Coordinate calendar management, travel, expenses, and executive preparations.
• Prepare and oversee executive materials, readouts and briefings.
• Track priorities, drive deliverables, and surface urgent needs early.
• Support leadership forums, interviews, and management of consultants.

Skills

C-Suite support

Ambiguity handling

Proactive work style

Data-driven decisions

Leadership collaboration

Executive communication

MS Office Proficiency

Discretion

Tools

SharePoint

Copilot

Power BI

IT collaboration

Job description

Saab, Inc. is looking for an exceptional Executive Operations Lead for the office of the CEO to serve as a trusted partner and to help enable the effectiveness of our most senior leaders. This role extends beyond traditional executive administrative support. The Executive Operations Lead is responsible for creating the structure, preparation and operating discipline that allows the CEO and Executive Team to focus their time and attention on the organization’s highest priorities. Combining sophisticated executive support with leadership team operations, meeting and event management, office operations and special projects, this individual will anticipate needs, connect dots, solve problems and continuously improve how the executive office operates.

The Executive Operations Lead will be closely embedded in the CEO’s office and partnering with the Chief of Staff to support an effective operating rhythm. The ideal candidate is highly organized, proactive, resourceful and comfortable operating with discretion in a fast-paced and evolving environment. You will master the fundamentals including complex calendar management, travel, logistics, expenses, executive preparation and meeting coordination while operating several steps ahead. You will bring strong judgment, executive presence, and a continuous improvement mindset, recognizing that support is not simply about managing what is happening today but anticipating what is needed next.

Specific responsibilities will include:

• Own and evolve the CEO’s operational rhythm in partnership with the Chief of Staff, including calendar prioritization, planning systems and communication frameworks.
• Develop and maintain deep understanding of modern efficiency tools such as SharePoint, co-pilot, power BI and work with IT to incorporate utilization into CEO routines and operating rhythms.
• Partner with Corporate Affairs to coordinate the preparation and delivery of executive communications including coordinating the collection, consolidation, version control and final assembly of presentations and materials.
• Partner with direct manager and senior leaders to track priorities, drive completion of key deliverables and surface what needs attention before it becomes urgent.
• Prepare and oversee executive level meeting materials, briefings and readouts including capturing what was said.
• Coordinate complex domestic and international travel; manage expenses, purchase orders, contracts and budget tracking as needed.
• Support leadership forums (e.g. team meetings, off-sites, all hands meetings, company events) to ensure they are well-prepared, outcome-driven, and actionable.
• Coordinate interview processes for executive and other critical leadership positions.
• Facilitate management of executive level consultants including management of the MNM process, invoice tracking, NDAs, etc.
• Advance key initiatives on behalf of the executive, operating autonomously and exercising sound judgment amid ambiguity, while demonstrating resilience, adaptability and ownership.

Compensation Range: $115,700 - $150,500

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience:

• 7+ years of experience supporting C-Suite executives ideally a CEO or equivalent in a high growth or scaling technology company.
• Highly self-sufficient and proactive, able to take ambiguous or incomplete requests, figure out what’s needed and drive them to completion with minimal oversight.
• Demonstrated experience leveraging tools to improve operational efficiency, communications and executive support workflows.
• Analytical and resourceful, able to leverage data and tools to prepare clear insight-driven materials and streamline workflows.
• Ability to build and evolve operational systems for prioritization, performance tracking and executive-level planning.
• Strong executive communication skills including writing, editing, and managing sensitive communications on behalf of senior leaders with clarity, discretion and the right tone for every audience.
• Strong proficiency with Microsoft outlook, Teams, PowerPoint, Word and Excel.
• Exceptional discretion with sensitive information, meaning you are trusted, honest and dependable without exception.

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Drug-Free Workplaces:

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.

Highlights include:

Medical, vision, and dental insurance for employees and dependents

Generous paid time off, including 8 designated holidays

401(k) with employer contributions

Tuition assistance and student loan assistance

Wellness and employee assistance resources

Employee stock purchase opportunities

Short-term and long-term disability coverage

About Us:

Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in ten U.S. locations.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Affirmative Action employer for protected veterans and individuals with disabilities. Saab is an Equal Employment Opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.