CEO Office: Executive Operations Partner

Heart Aerospace; Los Angeles (CA); On-site; USD 98,000 - 130,000; Full time

Job summary

Heart Aerospace seeks an Executive Operations Partner to support the Founder & CEO and the Executive Leadership Team. This role coordinates scheduling, travel, inbox management, and headquarters activities to ensure leadership focus on high-value priorities while maintaining smooth day-to-day operations.

The candidate should bring 5+ years in executive support within tech startups, strong communication, discretion, and the ability to work outside standard hours in a fast-paced, high-trust

Qualifications

• 5+ years of experience supporting founders, senior executives, or principals in tech startups or high-demand environments.
• Experience owning complex executive scheduling, prioritization, sequencing, and conflict resolution.
• Experience planning and executing domestic and international travel with tight timelines.
• Strong written and verbal communication, including drafting professional correspondence for executives.
• Experience handling sensitive information and high-stakes interactions.
• Experience supporting external engagement workflows (investor, media, stakeholder coordination) including CRM familiarity.

Responsibilities

• Lead executive scheduling for Executive Leadership Team members, prioritizing, sequencing, and protecting focus time.
• Coordinate last-minute changes and shifting priorities to keep leadership responsive.
• Manage inboxes, draft responses, and flag items needing direct attention.
• Support executive correspondence with external functions including investor relations, media, and corporate affairs.
• Track meeting actions and follow-ups to ensure continuity and execution.
• Identify gaps and improve systems, tools, and processes for efficiency.
• Collaborate with other Executive Operations partners and support events and headquarters activities.

Skills

Executive operations

Scheduling management

Travel planning

Communication

Discretion

CRM familiarity

Tools

CRM systems

Job description

Heart Aerospace seeks an Executive Operations Partner to support the Founder & CEO and the Executive Leadership Team. This role coordinates scheduling, travel, inbox management, and headquarters activities to ensure leadership focus on high-value priorities while maintaining smooth day-to-day operations.

The candidate should bring 5+ years in executive support within tech startups, strong communication, discretion, and the ability to work outside standard hours in a fast-paced, high-trust