Strategic Executive Operations Lead

Saab, Inc.; City of Syracuse (NY); On-site; USD 116,000 - 151,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Generous paid time off including 8 hol

401(k) with employer contributions

Tuition assistance and student loan

Wellness and employee assistance

Employee stock purchase opportunities

Short-term and long-term disability

Job summary

Saab, Inc. in Syracuse, NY is seeking an Executive Operations Lead to partner with the CEO and Chief of Staff, shaping the operating rhythm and driving efficiency in the executive office.

Responsibilities include calendar/travel management, executive communications, and coordination of meetings, materials, and cross-functional initiatives to enable senior leaders to focus on strategic priorities.

Qualifications

• 7+ years of experience supporting C-Suite executives, ideally a CEO, in a tech company.
• Ability to take ambiguous requests and drive them to completion with minimal oversight.
• Experience leveraging tools to improve operational efficiency and workflows.
• Able to prepare clear, data-driven materials and streamline processes.
• Capability to build and evolve prioritization and planning systems.
• Strong written and verbal communication with discretion for senior leaders.
• Proficiency with MS Office applications and related collaboration tools.

Responsibilities

• Own and evolve the CEO’s operational rhythm with planning systems and communication frameworks.
• Develop and maintain understanding of efficiency tools such as SharePoint, co-pilot, Power BI.
• Coordinate preparation and delivery of executive communications and materials.
• Track priorities with leaders and ensure deliverables stay on track.
• Prepare and oversee executive level meeting materials and readouts.
• Coordinate complex domestic and international travel; manage expenses and contracts.
• Support leadership forums and company events to ensure outcomes are actionable.
• Coordinate interview processes for executive and leadership roles.
• Advance initiatives autonomously with sound judgment amid ambiguity.

Skills

C-Suite support

Self-sufficiency

Operational efficiency tools

Data-driven analysis

Operational systems

Executive communication

MS Office proficiency

Discretion

Tools

SharePoint

Co-pilot

Power BI

Microsoft Outlook

Teams

PowerPoint

Word

Excel

Job description

Saab, Inc. in Syracuse, NY is seeking an Executive Operations Lead to partner with the CEO and Chief of Staff, shaping the operating rhythm and driving efficiency in the executive office.

Responsibilities include calendar/travel management, executive communications, and coordination of meetings, materials, and cross-functional initiatives to enable senior leaders to focus on strategic priorities.