Executive Operations Lead

Saab, Inc.; Town of De Witt (NY); On-site; USD 116,000 - 151,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer contributions

Paid time off

Holidays

Tuition assistance

Stock purchase plan

Disability coverage

Job summary

Saab, Inc. is seeking an Executive Operations Lead for the office of the CEO to drive an effective operating rhythm and support senior leadership. This role blends executive support with leadership team operations, meeting planning, and special projects.

You will manage complex calendars, travel, expenses, and executive prep while anticipating needs and advancing key initiatives with discretion in a fast-paced environment. Strong judgment and communications are essential.

Qualifications

• 7+ years supporting C-Suite executives in a high growth tech environment.
• Self-sufficient and proactive; able to navigate ambiguity with minimal oversight.
• Demonstrated ability to leverage tools to improve operations and communications.

Responsibilities

• Own and evolve the CEO’s operational rhythm in partnership with the Chief of Staff.
• Develop and maintain understanding of efficiency tools like SharePoint, co-pilot, Power BI and coordinate IT utilization.
• Coordinate executive communications including collection, consolidation, version control and final assembly of materials.
• Track priorities with leadership to drive deliverables and flag issues before they escalate.
• Prepare and oversee executive meeting materials, briefs and readouts.
• Coordinate domestic and international travel; manage expenses and contracts.
• Support leadership forums and company events to ensure they are well-prepared and actionable.
• Coordinate interview processes for executive leadership roles.
• Manage executive-level consultants including MNM process, NDAs, etc.
• Advance key initiatives autonomously with sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Problem solving

Analytical thinking

Written & verbal communication

Discretion

Cross-functional leadership

Tools

SharePoint

Co-pilot

Power BI

Microsoft Outlook

Teams

PowerPoint

Word

Excel

Job description

Job Description

Saab, Inc. is looking for an exceptional Executive Operations Lead for the office of the CEO to serve as a trusted partner and to help enable the effectiveness of our most senior leaders. This role extends beyond traditional executive administrative support. The Executive Operations Lead is responsible for creating the structure, preparation and operating discipline that allows the CEO and Executive Team to focus their time and attention on the organization’s highest priorities. Combining sophisticated executive support with leadership team operations, meeting and event management, office operations and special projects, this individual will anticipate needs, connect dots, solve problems and continuously improve how the executive office operates. The Executive Operations Lead will be closely embedded in the CEO’s office and partnering with the Chief of Staff to support an effective operating rhythm. The ideal candidate is highly organized, proactive, resourceful and comfortable operating with discretion in a fast-paced and evolving environment. You will master the fundamentals including complex calendar management, travel, logistics, expenses, executive preparation and meeting coordination while operating several steps ahead. You will bring strong judgment, executive presence, and a continuous improvement mindset, recognizing that support is not simply about managing what is happening today but anticipating what is needed next.

Responsibilities

• Own and evolve the CEO’s operational rhythm in partnership with the Chief of Staff, including calendar prioritization, planning systems and communication frameworks.
• Develop and maintain deep understanding of modern efficiency tools such as SharePoint, co-pilot, power BI and work with IT to incorporate utilization into CEO routines and operating rhythms.
• Partner with Corporate Affairs to coordinate the preparation and delivery of executive communications including coordinating the collection, consolidation, version control and final assembly of presentations and materials.
• Partner with direct manager and senior leaders to track priorities, drive completion of key deliverables and surface what needs attention before it becomes urgent.
• Prepare and oversee executive level meeting materials, briefings and readouts including capturing what was said.
• Coordinate complex domestic and international travel; manage expenses, purchase orders, contracts and budget tracking as needed.
• Support leadership forums (e.g. team meetings, off-sites, all hands meetings, company events) to ensure they are well-prepared, outcome-driven, and actionable.
• Coordinate interview processes for executive and other critical leadership positions.
• Facilitate management of executive level consultants including management of the MNM process, invoice tracking, NDAs, etc.
• Advance key initiatives on behalf of the executive, operating autonomously and exercising sound judgment amid ambiguity, while demonstrating resilience, adaptability and ownership.

Compensation Range

$115,700 - $150,500

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience

• 7+ years of experience supporting C-Suite executives ideally a CEO or equivalent in a high growth or scaling technology company.
• Highly self-sufficient and proactive, able to take ambiguous or incomplete requests, figure out what’s needed and drive them to completion with minimal oversight.
• Demonstrated experience leveraging tools to improve operational efficiency, communications and executive support workflows.
• Analytical and resourceful, able to leverage data and tools to prepare clear insight-driven materials and streamline workflows.
• Ability to build and evolve operational systems for prioritization, performance tracking and executive-level planning.
• Strong executive communication skills including writing, editing, and managing sensitive communications on behalf of senior leaders with clarity, discretion and the right tone for every audience.
• Strong proficiency with Microsoft outlook, Teams, PowerPoint, Word and Excel.
• Exceptional discretion with sensitive information, meaning you are trusted, honest and dependable without exception.

Citizenship Requirements

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Drug‑Free Workplaces

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug‑free workplaces. As a condition of employment, candidates will be required to pass a pre‑employment drug screen.

Benefits

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.

• Medical, vision, and dental insurance for employees and dependents
• Generous paid time off, including 8 designated holidays
• 401(k) with employer contributions
• Tuition assistance and student loan assistance
• Wellness and employee assistance resources
• Employee stock purchase opportunities
• Short-term and long-term disability coverage

About Us

Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in ten U.S. locations. Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an affirmative action employer for protected veterans and individuals with disabilities. Saab is an equal employment opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.

Be Part of Something Bigger

When you take a job at Saab, you become a part of something bigger. You’ll work on exciting, meaningful projects right from the start. Learn more about careers in the U.S. Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab, Inc. serves the U.S. government, industry, and commercial customers with world‑leading products, services and solutions including military and civil security. We provide solutions and technologies that are central to U.S. defense and homeland security. We develop, modify and deliver Saab's portfolio to U.S. customers, blending Swedish quality and reliability with American ambition and cost efficiency. Learn more about us.