CEO Executive Assistant & Calendar Maestro

Allied Community Care; Upper Marlboro (MD); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid time off

Paid holidays

Hybrid work schedule

Job summary

Allied Community Care, based in Upper Marlboro, MD, seeks an Executive Assistant to the CEO to manage the executive office, calendars, and communications. You will prepare materials, draft correspondence, and coordinate with state agencies, partners, and the leadership team.

Ideal candidates have 3–5+ years as a C‑suite assistant, strong writing ability, and discretion. Hybrid schedule with occasional travel supports Maryland and Pennsylvania operations.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5+ years of experience supporting a C‑suite executive, ideally in healthcare or related state/regulated environments.
• Excellent writing, editing, and proofreading with the executive voice.
• Absolute discretion handling sensitive information.
• Strong judgment managing competing priorities in a fast-paced setting.
• Proficiency in Google Workspace and Microsoft 365; comfortable learning new software.
• Experience with a project management platform such as Asana.
• Comfort using AI tools to draft, summarize, and research, with careful verification.

Responsibilities

• Own the CEO's calendar across Maryland and Pennsylvania operations; schedule, prioritize, resolve conflicts, and protect time for focused work.
• Triage the CEO's email, phone, and correspondence; draft responses; route items to the right leader; surface only what requires the CEO's attention.
• Prepare briefing notes, agendas, pre-reads, and a clear list of pending decisions for the CEO.
• Coordinate communications and meetings with state agencies, county partners, provider associations, advocacy groups, and elected officials; track items to resolution.

Skills

Executive support

Discretion

Writing & editing

Organization

Communication

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft 365

Asana

Job description

Allied Community Care, based in Upper Marlboro, MD, seeks an Executive Assistant to the CEO to manage the executive office, calendars, and communications. You will prepare materials, draft correspondence, and coordinate with state agencies, partners, and the leadership team.

Ideal candidates have 3–5+ years as a C‑suite assistant, strong writing ability, and discretion. Hybrid schedule with occasional travel supports Maryland and Pennsylvania operations.