Administrative Aide II - Salary Range: $57,109.87-$107,976.69

Newington SD; Newington (CT); On-site; USD 57,000 - 108,000; Full time

Job summary

Newington SD is seeking an Administrative Aide II to support the Assistant Superintendent & Director of Talent Management with complex administrative duties and confidential secretarial assistance.

The role involves preparing budgets, screening applicants, maintaining HR records, coordinating meetings, transcribing minutes, and ensuring deadlines are met in a demanding office environment in the Central Office.

Qualifications

• Knowledge of public or business administration principles and practices.
• Ability to research methods and analyze data.
• Experience with budgetary procedures is a plus.
• Excellent written and oral communication skills.

Responsibilities

• Develops and reports on program evaluation measures.
• Prepares reports for management and administration.
• Assists in annual budget preparation and department budget administration.
• Screens job candidates and maintains personnel records.
• Maintains confidential HR records and compiles data for labor negotiations.

Skills

Administration

Communication

Organization

Research

Education

Bachelor's or Master's in public administration or related field

2 years’ governmental administration experience

Tools

Excel

PowerPoint

Outlook

Access

Job description

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Frontline Applicant Tracking - Newington SD

Administrative Aide II (A-5) - Salary Range: $57,109.87-$107,976.69 JobID: 1911

• Position Type: Administration/ Administrative Aide (A-5)
• Date Posted: 10/22/2026
• Location: Central Office
• Closing Date: 10/28/2026

WORKFORCE DIVERSITY STATEMENT:The Newington Public Schools is dedicated to recruiting, hiring, growing and retaining a culturally diverse workforce that represents the racial, ethnic, and linguistic diversity of our community - to challenge student achievement and realize equity for all in our schools. To achieve this, we value and strive for the highest levels of:

• Family and Community Engagement;
• Culturally Relevant Organizational Practices;
• School Climate;
• Student-Centered Learning;
• Diverse Staff of Excellent Educators
• Equitable Student Access; and
• Fiscal Equity

We are interested in candidates who are passionate around these values; candidates who represent the racial, ethnic, and linguistic diversity of our community; and candidates who will engage fully in our continuous improvement efforts to achieve equity for all.

SALARY RANGE: $57,109.87-$107,976.69

JOB DESCRIPTION:

To support the Assistant Superintendent & Director of Talent Management by performing a variety of complex administrative and program duties as well as providing secretarial assistance of a confidential and responsible nature.

ESSENTIAL JOB FUNCTIONS:

• Develops, implements, and reports on program evaluation measures.
• Performs research and prepares reports on a regular basis and as requested for a variety of management and administrative purposes.
• Assists in preparation of annual budget requests and administration of the approved departmental budget in accordance with Town fiscal policies.
• Provides job candidates by screening, interviewing applicants, notifying staff of internal opportunities, maintaining personnel records.
• Monitors unemployment claims by reviewing claims, substantiating documentation.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick and personal time.
• Compiles and maintains FMLA records.
• Compiles information for labor negotiations and assists in contract administration.
• Prepares legal contracts and letters pertaining to staff.
• Performs a variety of administrative functions including recordkeeping, responding to requests for information and preparing grant information.
• Assigns work to secretary and clerical staff.
• Transmits and explains Assistant Superintendent & Director's directives to designated persons, and follows up for compliance, completeness, and conformance to deadlines.
• Screens incoming correspondence or calls, and refers inquiries as possible to appropriate staff members, and follows up to ensure timely response.
• Prepares Assistant Superintendent & Director's calendars, and arranges appointments and meetings.
• Compiles and coordinates data for action by the Superintendent.
• Transcribes and types confidential letters, reports, and records from dictation notes, transcription equipment, or rough notes.
• Independently composes letters and reports.
• Oversees the preparation of meeting information, including meeting notices, agendas, reports, and meeting materials.
• Prepares meeting information for special staff meetings.
• Records proceedings at meetings or conferences.
• Prepares minutes from meetings, and distributes to participants, administrators, and others.
• Maintains permanent and current file of Board meeting minutes.
• Independently performs special assignments, studies, and reports as directed.
• Plans and coordinates system-wide occasions and social events.
• Confers with union representatives concerning problems relating to staff, when necessary.
• Develops and maintains confidential and complex records and files.
• Maintains inventory of supplies and materials for office.
• Prepares purchase orders as needed.
• Performs related duties as required.
• Relieves Assistant Superintendent & Director of administrative work.
• Maintains Board of Education policy manuals for office.
• Coordinates the writing, layout, and distribution of system-wide information letters and bulletins.
• Plans and organizes work according to established or standard office procedures.
• Establishes priorities within the work assignment.
• Reports work accomplished to Assistant Superintendent & Director.

ADDITIONAL JOB FUNCTIONS:

• May perform additional tasks and duties as requested.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of the modern principles and practices of public or business administration.
• Good knowledge of research methods and analytical techniques.
• Some knowledge of budgetary procedures.
• Ability to plan and organize work.
• Ability to exercise good judgment in evaluating situations and making recommendations.
• Ability to establish and maintain effective working relationships with superiors, associates, and the general public.
• Ability to communicate effectively, both orally and in writing.
• Ability to understand the internal organization, responsibilities and programs of the Board of Education.
• Ability to carry out duties with a high degree of independence.
• Ability to supervise.
• Ability to type with speed and accuracy.
• Ability to take minutes of meetings, correspondence and reports.
• Ability to efficiently schedule meetings, events and executive appointment schedule.
• Ability to establish and maintain files and record systems.
• Ability to efficiently process a high volume of paperwork.
• Ability to relate to staff members, students, parents and general public.
• Ability to learn to operate word processing and data processing equipment.

REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS:

(The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Works in office setting subject to continuous interruptions.
• Exposure to video display terminals on a daily basis.
• Ability to work under stress from demanding deadlines and changing priorities and condition.
• Ability to concentrate on fine details with constant interruption.
• Ability to attend to task/function over a long period of time.
• Ability to work independently with minimum supervision.
• Ability to file letters, correspondence, reports, etc.
• Ability to remember multiple task/assignments given to self and others over long periods of time.
• Ability to manage Outlook: emails, calendar and scheduling appointments.
• Knowledge of Office Suite: Excel, Powerpoint, Outlook, Access.

REQUIRED MINIMUM QUALIFICATIONS:

Graduation from a recognized college or university with a bachelor's or master's degree in public administration or a related field; OR, two years' experience in governmental administration; OR, any combination of training and experience which provides a demonstrated ability to perform the duties of the position.

LICENSE OR CERTIFICATE:N/A

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Postings current as of 10/24/2026 7:59:36 AM CST.

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