Center Administrator

American Family Care Old Bridge; Freehold (NJ); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Training & development

Opportunity for advancement

Flexible scheduling

Job summary

American Family Care is seeking a Clinic Operations Manager to oversee an urgent care center. You will manage all non-physician staff, ensure high-quality patient care, and maintain clinic facilities and supplies, while guaranteeing accurate patient billing.

You will recruit and onboard front office staff, coordinate staffing across locations, supervise performance, and partner with the Medical Director to align care with physician instructions.

Qualifications

• Bachelor’s degree preferred.
• Medical office experience required.
• Minimum of two years' supervisory experience in a medical office.
• Proficient with computers.
• Strong written and verbal communication skills.
• Understanding of HIPAA, OSHA and revenue cycle management is preferred.

Responsibilities

• Recruit, hire, and onboard front office receptionist, medical assistant, x-ray, and other roles.
• Maintain and adjust work schedules and ensure staffing across clinic networks.
• Supervise, evaluate, and conduct performance reviews of non-provider staff.
• Partner with Medical Director to ensure care aligns with physician instructions.
• Ensure staff comply with policies and regulatory requirements.
• Ensure employees are trained to perform duties safely and correctly.
• Monitor patient flow to ensure efficient care.
• Lead staff meetings, daily huddles, and in-service programs.
• Resolve patient and staff concerns while monitoring satisfaction.
• Ensure front office procedures and accuracy of financial transactions.
• Maintain facility cleanliness and adequate stock of supplies.
• Monitor KPIs and implement continual improvement programs.
• Other duties and responsibilities as assigned.

Skills

Medical office experience

Supervisory experience

Customer service

Communication skills

HIPAA compliance

Revenue cycle management

Computer proficiency

Education

Bachelor's degree preferred

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance

Benefits/Perks

• Great small business work environment
• Flexible scheduling
• Paid time off, health insurance, dental insurance, retirement benefit, and more!

Company Overview

American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.

AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises.

Job Summary

To manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient.

Responsibilities

• Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions
• Maintain and adjust work schedules and ensure optimal staffing across functional areas within clinic and amongst other clinics
• Supervise, evaluate, and execute performance evaluations of non-provider staff
• Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered
• Ensure staff compliance with company policies and procedures and state and federal rules and regulations
• Ensure employees are adequately trained to perform assigned duties safely and correctly.
• Monitor clinic activity and patient flow to ensure efficient and effective patient care
• Lead and organize staff meetings, daily huddles, and in-service programs
• Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools
• Ensure compliance with front office procedures and accuracy of financial transactions
• Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies
• Monitor various key performance indicators and put programs in place for continual improvement
• Other duties and responsibilities as assigned.

Other Duties and Responsibilities

• Participate in team meetings with other clinic managers
• Participate in special projects as needed

Qualifications

• Bachelor’s degree preferred
• Medical office experience required.
• A minimum of two years' experience working in a supervisory role in a medical office preferred
• Computer proficiency
• Demonstrated skills in written, verbal, and consultative communications
• Ability to deliver high levels of customer service and achieve customer satisfaction
• Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.) and revenue cycle management experience preferred