Center Administrative & Events Coordinator

University of Kansas Medical Center; Kansas City (KS); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

University of Kansas Medical Center is seeking an Administrative Assistant to provide administrative and operational support across daily functions, programs, and events. Responsibilities include calendar management, coordinating meetings, and preparing correspondence, serving as a main point of contact for visitors and partners.

The role reports to the Executive Director and will support team priorities, maintaining organization across department initiatives with a combination of clerical and

Qualifications

• Three years of administrative or clerical experience, including scheduling and coordination.
• One year experience supporting accounts payable functions, including invoice processing.

Responsibilities

• Provide administrative support to the Center, including calendar management and scheduling.
• Prepare, review, and distribute correspondence and internal communications.
• Assist with financial processes, including invoice submission, payment tracking, and purchasing card reconciliation.
• Provide logistical support for Center programs, events and trainings, including scheduling and food ordering.
• Record, transcribe, and distribute meeting minutes and materials.
• Support committees with scheduling, agendas, materials, and follow-up docs.
• Maintain organized records and documentation for accessibility.
• Assist with compiling information and basic reports as needed.
• Respond to routine inquiries and direct communications to appropriate staff.

Skills

MS Office

Interpersonal

Confidentiality

Communication

Teamwork

Organization

Time management

Attention to detail

Education

High school diploma

Bachelor's degree

Tools

Workday

Job description

University of Kansas Medical Center is seeking an Administrative Assistant to provide administrative and operational support across daily functions, programs, and events. Responsibilities include calendar management, coordinating meetings, and preparing correspondence, serving as a main point of contact for visitors and partners.

The role reports to the Executive Director and will support team priorities, maintaining organization across department initiatives with a combination of clerical and