Executive Health Admin Assistant: Scheduling & Coordination

The University of Kansas Hospital; Overland Park, Northern (KS, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The University of Kansas Hospital is seeking an Administrative Assistant for the Executive Health Program. This full-time position provides high-level administrative support to physicians, handles research, reports, scheduling, and correspondence.

Responsibilities include answering calls, coordinating meetings, assisting with payroll backup, preparing reports and calendars, maintaining confidential records, and using Microsoft Office tools to support management.

Qualifications

• High School Graduate or GED.
• 3 or more years broad administrative/secretarial experience.
• Proficiency with Microsoft Office and data/report preparation.

Responsibilities

• Answers and screens incoming telephone calls and transcribes messages.
• May manage projects such as office moves, policy compilation, and event planning.
• Represents department management in communications to executives, vendors, staff, and community agencies.
• Assists with coordination of payroll and acts as backup for KRONOS managers.
• Prepares reports, calendars, and mass mailings; distributes documentation as needed.
• Maintains confidentiality per HIPAA regulations.
• Creates information database products to support management.

Skills

Telephone skills

Verbal communication

Written communication

Customer service

Education

High School Diploma or GED

Bachelor's degree or technical/business training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Outlook

Job description

The University of Kansas Hospital is seeking an Administrative Assistant for the Executive Health Program. This full-time position provides high-level administrative support to physicians, handles research, reports, scheduling, and correspondence.

Responsibilities include answering calls, coordinating meetings, assisting with payroll backup, preparing reports and calendars, maintaining confidential records, and using Microsoft Office tools to support management.