Healthcare Office Coordinator: Front Desk & Admin Maestro

Univer. Of Kansas Schoo; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Kansas is seeking an Office Coordinator to provide administrative support in a general office environment. You will be the first contact for applicants and visitors, handling phones, mail, scheduling, and a variety of clerical tasks for the MPA administrative office.

The role requires strong Microsoft Office skills, high organization, and the ability to work with multiple managers. Prior healthcare experience is a plus; dependable attendance is essential.

Qualifications

• High school diploma or GED required.
• Six months to one year of related experience.
• Proficient in Microsoft Office (Word/Excel/PowerPoint) and strong organizational and interpersonal skills; healthcare setting preferred.

Responsibilities

• Serve as Receptionist for the MPA administrative office and greet visitors.
• Direct calls and refer to appropriate functions in MPA.
• Provide customer-service oriented support to internal and external customers.
• Answer and route department phones and relay messages promptly.
• Process courier deposits and correspondence daily.
• Distribute courier-delivered materials promptly.
• Prepare outgoing mail and assist with FedEx/UPS shipments.
• Manage daily mail sorting and distribution.
• Maintain inventory of office and kitchen supplies.
• Prepare check requests for office supply vendors.
• Code orders and MSSC roster books.
• Back up Admin Assistant/Office for scheduling, phones, mail.
• Order birthday cards and decorate desks.
• Order business cards.
• Order equipment for operations (computers, printers, stamps).
• Assist with inventory control.
• Verify printer contracts, order toner, update lists.
• Provider CME entries.
• Roster updates and attestation with insurances.
• Coding enrollment forms.
• Filing for HR/Admin.
• Create personnel files for HR.
• Ensure reliable attendance and punctuality.
• Perform other duties as assigned.

Skills

Microsoft Office

Word

Excel

PowerPoint

Education

High School Diploma or GED

Job description

University of Kansas is seeking an Office Coordinator to provide administrative support in a general office environment. You will be the first contact for applicants and visitors, handling phones, mail, scheduling, and a variety of clerical tasks for the MPA administrative office.

The role requires strong Microsoft Office skills, high organization, and the ability to work with multiple managers. Prior healthcare experience is a plus; dependable attendance is essential.