Administrative & Events Coordinator

University of Kansas Medical Center; Kansas City (MO); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Paid time off and holidays

Employer-paid life insurance and long‑

Disability insurance

Retirement program

Job summary

University of Kansas Medical Center's Center for African American Health-Population Health Center seeks an Administrative Assistant to support daily operations, calendars, meetings, correspondence, and front-desk duties.

The role also handles invoices and payments, purchasing card reconciliations, event logistics, minutes, and coordination with committees, while maintaining organized records and essential program materials.

Qualifications

• High school diploma or equivalent required; education may substitute for experience.
• Three years of administrative or clerical experience, with scheduling and logistical support.
• One year experience supporting accounts payable, including invoice processing and expense reconciliation.
• Bachelor's degree preferred.
• Experience with Workday or similar systems preferred.

Responsibilities

• Provide administrative support to the Center, including calendar management, scheduling, and coordination of meetings and appointments.
• Prepare, review, and distribute correspondence and internal communications.
• Assist with financial processes, including invoice submission, payment tracking, and purchasing card reconciliation in accordance with established procedures.
• Provide logistical and administrative support for Center programs, events and trainings, including scheduling, food ordering, and assisting with setup needs.
• Record, transcribe, and distribute meeting minutes and supporting materials.
• Provide administrative support to committees and subcommittees, including scheduling meetings, coordinating agendas, and distributing materials and follow-up documentation.
• Maintain organized records, files, and documentation to ensure accuracy and accessibility.
• Assist with compiling information and preparing basic reports and program materials as needed.
• Respond to routine inquiries and direct communications to appropriate team members.

Skills

Microsoft Office

Interpersonal skills

Confidentiality

Communication

Team-oriented

Organization

Time management

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Workday

Job description

University of Kansas Medical Center's Center for African American Health-Population Health Center seeks an Administrative Assistant to support daily operations, calendars, meetings, correspondence, and front-desk duties.

The role also handles invoices and payments, purchasing card reconciliations, event logistics, minutes, and coordination with committees, while maintaining organized records and essential program materials.