Executive Assistant with Security Clearance

Eccalon, LLC; Arlington (VA); Vor Ort; USD 80.000 - 120.000; Vollzeit

Zusammenfassung

Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs.

This position requires a TS/SCI clearance. Responsibilities include coordinating calendars, preparing meeting materials, and ensuring compliance with DoW systems, while delivering high-level

Qualifikationen

• Active TS/SCI clearance.
• 5+ years of combined executive-level support and scheduling experience.
• Extensive experience with booking/arranging travel for senior-level personnel using DTS.
• Strong communication and organizational skills; able to multi-task in a dynamic environment.

Aufgaben

• Create and execute communication strategies to support our client's mission and priorities.
• Provide extraordinary executive-level support for DoW leaders.
• Coordinate the daily calendar(s) of DoW Executives, including scheduling meetings, appointments and events.
• Prepare and coordinate materials for internal and external meetings, including itineraries, read-ahead, and agendas.
• Ensure compliance with DoW systems such as CATMs, DoW editing, and formatting requirements.
• Track office taskings as defined by DoW Executives.
• Coordinate travel and accommodations for DoW Executives and other officials using the Defense Travel System (DTS).
• Execute tasks and duties that support the Executive priorities and daily operations.
• Support DoW Executives in executing all aspects of the office mission, including protocol and events planning support.
• Assist staff in drafting policies, guidance, supporting processes, and memoranda.
• Support office management duties including team calendar and supply management.

Kenntnisse

Executive-level support

Scheduling

Calendar management

Communication

Task management

Policy drafting

Ausbildung

Bachelor's degree

Tools

DTS

SharePoint

MS Office Suite

Jobbeschreibung

This is NOT a remote position*** Job Description Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs. This position requires a TS/SCI clearance.

Responsibilities

• Effective creation and execution of communication strategies to support our client's mission and priorities.
• Performing extraordinary executive-level support for DoW leaders.
• Coordinating the daily calendar(s) of DoW Executive(s) (Political Appointees or members of the Senior Executive Service), including scheduling internal and external meetings, appointments, and events.
• Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas.
• Ensure the taskings comply with DoW systems such as CATMs, DoW editing, and formatting requirements.
• Tracking office taskings as defined by DoW Executives.
• Coordinating travel and accommodations for DoW Executives and other government officials as needed, including using the Defense Travel System (DTS).
• Executing tasks and duties that support the Executive priorities and daily operations.
• Providing support to the DoW Executives in executing all aspects of the office mission, including protocol and events planning support.
• Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda.
• Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management.

Required Qualifications

• Active TS/SCI clearance.
• (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence.
• Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS).
• Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Be exceptionally organized.
• Be an excellent communicator (written and verbal).
• Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Have a demonstrated history of performing in a dynamic, high pace environment.
• Be positive and proactive.

Preferred Qualifications

• A bachelor's degree from an accredited college or university (or actively working to complete one).
• Experience in federal government, federal government consulting, or Office of the Secretary of War.