Catholic School Office Manager

Archdiocese of St. Louis; Missouri; Hybrid; USD 38,000 - 52,000; Full time

Job summary

Bishop DuBourg High School, a Catholic high school in St. Louis, seeks an Office Manager who is highly organized, personable, and detail-oriented to support daily operations of the school's administrative office.

This full-time role serves as the primary contact for students, families, faculty, staff, and visitors while ensuring efficient office functioning. The ideal candidate is a proactive professional with excellent communication, organizational, and customer service skills who will provide

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of two years of administrative, office management, or customer service experience preferred.
• Experience in a school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other office technology systems.

Responsibilities

• Manage the daily operations of the school's main office and serve as the primary point of contact for visitors, parents, students, and staff.
• Answer and direct phone calls, emails, and inquiries in a professional and courteous manner.
• Maintain student records, attendance records, and other administrative files in accordance with school policies and confidentiality requirements.
• Provide administrative support to the President, Principal, and other school leaders as needed.
• Coordinate office communications, newsletters, and mail distribution.
• Assist with scheduling meetings, appointments, school events, and facility use requests.
• Manage office supplies and coordinate purchasing and inventory needs.
• Process forms, reports, and other school-related documentation accurately and efficiently.
• Support student registration, enrollment, and withdrawal processes.
• Coordinate substitute teacher needs and maintain related records, as applicable.
• Assist with tuition, fee collection, and other financial office functions as directed.
• Maintain confidentiality of sensitive student, employee, and school information.
• Foster a welcoming and professional environment for all members of the school community.
• Support and uphold the mission, values, and teachings of Catholic education.

Skills

Organizational skills

Time management

Verbal & written communication

Customer service

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Job description

Bishop DuBourg High School, a Catholic high school in St. Louis, seeks an Office Manager who is highly organized, personable, and detail-oriented to support daily operations of the school's administrative office.

This full-time role serves as the primary contact for students, families, faculty, staff, and visitors while ensuring efficient office functioning. The ideal candidate is a proactive professional with excellent communication, organizational, and customer service skills who will provide