Catholic School Administrative & Communications Specialist

The Archdiocese of Milwaukee; Cedarburg (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Francis Borgia Catholic School in Cedarburg, WI seeks an Administrative Assistant to support the principal and keep the school's operations running smoothly.

Key duties include scheduling, correspondence, records management, and coordinating communications between staff, students, and parents. This role requires strong organizational skills, proficiency with Google Suite and Microsoft Office, discretion with confidential information, and the ability to multitask in a busy school environment.

Qualifications

• High school diploma or equivalent (associate or bachelor’s degree preferred).
• Administrative or clerical experience, preferably in education.
• Proficient in Google Suite and Microsoft Office and school management software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Friendly, professional demeanor with strong interpersonal skills.
• multitask and work independently in a fast-paced environment.
• Professional, Christian presentation of attire and demeanor.
• Typically works during school hours with occasional evening or weekend events.
• Office-based role with frequent interaction with staff, students, and parents.

Responsibilities

• Provide direct administrative support to the principal, including scheduling meetings, handling correspondence, and preparing reports.
• Manage phone calls, emails, and in-person inquiries, directing them to appropriate personnel.
• Maintain school records, including student files, attendance, and staff documentation.
• Prepare letters, emails, newsletters, and other school communications.
• Oversee office supplies, maintain databases, and assist with reports and agendas.
• Coordinate appointments, meetings, and school events; take and distribute minutes.

Skills

Google Suite

Microsoft Office

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

Interpersonal skills

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

School management software

Job description

St. Francis Borgia Catholic School in Cedarburg, WI seeks an Administrative Assistant to support the principal and keep the school's operations running smoothly.

Key duties include scheduling, correspondence, records management, and coordinating communications between staff, students, and parents. This role requires strong organizational skills, proficiency with Google Suite and Microsoft Office, discretion with confidential information, and the ability to multitask in a busy school environment.