Catholic School Admin & Front Office Leader

Archdiocese of Philadelphia Secondary Schools; Ridley Park (Delaware County); On-site; USD 38,000 - 47,000; Full time

Job summary

Archdiocese of Philadelphia Secondary Schools is seeking a School Secretary to provide primary administrative support to the principal, staff, students, and families. The role focuses on a welcoming, organized office, ensuring smooth day-to-day operations and contributing to the school’s Catholic identity.

Responsibilities include front desk duties, student records and attendance, communications, supply management, scheduling substitutes, welcoming visitors, and assisting with registrations,

Qualifications

• High School Diploma or equivalent required.
• 2+ years of administrative/clerical experience; education setting a plus.
• Background checks, fingerprinting, and VIRTUS training prior to employment.

Responsibilities

• Handle daily front office tasks: calls, emails, visitors.
• Maintain student records and attendance per standards.
• Prepare announcements, newsletters, and staff notices.
• Order, track, and maintain office/classroom supplies.
• Coordinate substitute teachers and recess monitors.
• Greet parents, parishioners, and visitors with hospitality.
• Assist with registrations and school forms.
• Coordinate student drop-off and dismissal protocols.
• Administer basic first aid and track health forms per guidelines.
• Support Catholic mission: liturgical events and school Masses.

Skills

Office software proficiency

Communication skills

Organization & multitasking

Education

High School Diploma

Associate's degree or admin certification preferred

Tools

FACTS

PowerSchool

Job description

Archdiocese of Philadelphia Secondary Schools is seeking a School Secretary to provide primary administrative support to the principal, staff, students, and families. The role focuses on a welcoming, organized office, ensuring smooth day-to-day operations and contributing to the school’s Catholic identity.

Responsibilities include front desk duties, student records and attendance, communications, supply management, scheduling substitutes, welcoming visitors, and assisting with registrations,