Administrative Assistant

Kids for the Future; Philadelphia (Philadelphia County); On-site; USD 21,000 - 34,000; Full time

Job summary

Archbishop John Carroll High School seeks an Administrative Assistant to serve as the friendly, professional first point of contact at the main office. The role involves answering calls, guiding inquiries, and supporting daily office operations.

You will work closely with the Principal and Assistant Principal, handling confidential information and coordinating with faculty, parents, and students. This is an on-site, hourly, 12-month position at the school in Radnor, PA.

Qualifications

• Excellent organizational and detail-oriented skills.

Responsibilities

• Answer main telephone console and direct calls; maintain voicemail structure.
• Interact with faculty, staff, parents and students to address daily needs.
• Provide administrative support to Principal and Assistant Principal.

Skills

Organizational skills

Written communication

Interpersonal skills

MS Office proficiency

PowerSchool knowledge

Independent & collaborative

Confidentiality

Customer service

Tools

MS Word

MS Excel

MS PowerPoint

PowerSchool

Job description

• Location 222 n 17th street,Philadelphia, PA, 19103,United States
• Job Category Administrative Assistant
• Employee Type FT Exempt

Contact information

Description

Administrative Assistant

Archbishop John Carroll High School

211 Matson Ford Road

Radnor, Pa. 19087

Mission Statement

Archbishop John Carroll High School, a co-educational secondary school within the Archdiocese of Philadelphia, is committed to excellence in the areas of spiritual, academic, and social development. By guiding our students in the development of their goals within the context of a meaningful relationship with God, others, and self, we challenge them to responsible stewardship in the world. With Christ as our model, the school accomplishes this challenge through the dedication of a professional staff who educate their students by implementing innovative and competitive methodologies to prepare the twenty-first century learner for the ever-changing world.

Overview

This position is the de facto face and heart of the school. It is often the first interaction one has with Carroll, whether it is by telephone or in person. This position requires the ability to interact effectively and appropriately with administrators, archdiocesan partners, parents, students, public, trade, etc. in a professional, proficient manner. As the priorities and challenges differ each day, one must be self- motivated, possess strong time management skills and possess the ability to work independently and perform job duties with minimal supervision.

Main Office Reception

• Answers main telephone console and directs calls; accordingly, maintains voice-mail structure
• Interacts with faculty, staff, parents and students to address needs daily
• Reports to the Principal and provides administrative assistance to the Principal and one Assistant Principal.

Required Qualifications

• Strong organizational skills and attention to detail
• Strong writing, oral and interpersonal skills
• Strong Microsoft Office Suite skills, particularly Word, Excel, and PowerPoint is preferred
• Knowledge of PowerSchool is a plus
• Ability to work both collaboratively and independently
• Must be responsible, dependable, and adhere to strict confidentiality policies

• Must be customer service oriented

Duties are representative and not limited to those stated above.

This position is an Hourly, 12-month position

PA required clearances and Safe Environment Certification and official transcripts will be required before employment can begin.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

Equal opportunity

TheArchdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.