Catholic School Secretary & Office Manager

The Archdiocese Of Philadelphia; Ridley Park, Northern (Delaware County, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

St. James Regional Catholic School in Ridley Park, PA is seeking a School Secretary/Office Manager to support the principal, staff, students and families in a faith-filled environment.

The role handles front desk duties, records, communications, and office logistics while promoting the school’s Catholic identity. The ideal candidate has a high school diploma (associate degree or administrative certification preferred) and at least 2 years of clerical experience, with proficiency in Microsoft

Qualifications

• Proficiency with office software (Microsoft Office, Google Workspace, and school management software).
• Strong verbal and written communication skills.
• Organizational and multitasking abilities in a fast-paced environment.

Responsibilities

• Manage daily front office procedures, including answering calls, emails, and visitors.
• Maintain student records, cumulative files, and attendance data in compliance with standards.
• Prepare daily announcements, newsletters, bulletins, and staff notifications.
• Order, track, and maintain inventory for office and classroom supplies.
• Manage scheduling and coverage for substitute teachers and recess monitors.
• Greet students, parents, parishioners, and visitors with hospitality.
• Assist parents with routine administrative requests and school forms.
• Coordinate drop-off and dismissal protocols safely and efficiently.
• Supervise arrival/dismissal and track visitors via school security system.
• Administer basic first aid and manage health forms per policies.
• Uphold Catholic traditions and mission in daily operations.

Skills

Microsoft Office

Google Workspace

School management software

Education

High School Diploma

Associate’s degree or relevant certification

Job description

St. James Regional Catholic School in Ridley Park, PA is seeking a School Secretary/Office Manager to support the principal, staff, students and families in a faith-filled environment.

The role handles front desk duties, records, communications, and office logistics while promoting the school’s Catholic identity. The ideal candidate has a high school diploma (associate degree or administrative certification preferred) and at least 2 years of clerical experience, with proficiency in Microsoft