Administrative Assistant

Kids for the Future; Downingtown (Chester County); On-site; USD 36,000 - 48,000; Full time

Job summary

Bishop Shanahan High School is seeking an Administrative Assistant to provide essential support to the President and Principal in the main office. The role requires professionalism, discretion with confidential information, and strong organizational and communication skills.

The position supports scheduling, purchasing, correspondence, and coordination with staff, students, families, and external partners. A Catholic environment reinforces the school’s mission and values.

Qualifications

• High School Diploma/GED required; bachelor’s degree preferred.
• At least 6 months experience in customer service or administrative support, preferably in a school environment.
• Must be flexible and able to handle interruptions and assist other offices as needed.
• Experience with school-centric programs (PowerSchool, Schoology, Constant Contact, Final Site, NPIS) preferred.

Responsibilities

• Prepare internal and external correspondence with follow-up.
• Organize and maintain confidential records.
• Coordinate projects with internal departments and external parties.
• Anticipate and execute duties to support the team.
• Schedule for incoming and transfer students; manage mail distribution.
• Answer multi-line phones and route calls to appropriate staff.
• Assist with NPIS state purchases as directed by the principal.
• Keep school calendar and happenings current for staff and families.

Skills

Communication

Organizational skills

Motivation

Confidentiality

Attention to detail

Autonomy

Microsoft & Google Suite

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerSchool

Schoology

Constant Contact

Final Site

NPIS

Job description

• Location 220 Woodbine Rd,Downingtown, PA, 19335,United States
• Job Category Administrative Assistant
• Employee Type FT Exempt

Contact information

Description

Administrative Assistant - Main Office - support for President and Principal

Position Summary:

This role serves as the critical administrative support for the main office, President and Principal of Bishop Shanahan
High School. The successful candidate will routinely and effectively communicate and interface with all levels of
the organization from staff to executive leadership working within a Catholic environment where Catholic values
define the words and actions of all.
The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction
while handling and maintaining confidential information and exercising discretion/discernment in handling related
office and school matters at all times. This role requires professionalism, organization, and effective communication.
They will demonstrate the ability to use multiple educational platforms for a variety of tasks throughout the year
and have a high level of comfortability with technology and using technological applications to streamline work,
policies, and procedures.

Duties and Responsibilities:

• ? Prepare and compose internal and external correspondence with appropriate follow-up and prepared responsiveness.
• ? Organize and maintain records while exercising the utmost confidentiality in handling.
• ? Communicate with various internal departments to coordinate projects and/or activities and work closely with
  external parties in administrative matters.
• ? Anticipate and execute various duties as required to effectively support the team.
• ? Complete required documentation to assist in scheduling for future incoming students and transfer students.
• ? Open, read, and distribute all incoming mail.
• ? Work with the President and Principal on purchasing of items
• ? Perform general office duties, including answering multi-line phones, routing telephone calls or messages to
  appropriate staff, take messages, transfer calls to appropriate individuals, handle their inquiries, and direct them
  to the appropriate persons according to their needs.
• ? Complete all state purchases that are made in our NPIS system as directed by the principal or his designee.
• ? Schedule meetings for the President and Principal with parents, students, and community members as needed.
• ? Maintain a good working relationship with Administration, Faculty, and Staff, as well as the students and
  families of Bishop Shanahan High School.
• ? Stay up to date on current school happenings and the school calendar in order to answer any questions that might
  arise, and to share the appropriate information when needed.
• ? Operate office equipment such as fax machines, copiers, phone systems, and use computers for spreadsheets,
  word processing, database management and other applications.
• ? Responsible for being knowledgeable and implementing the mission of Bishop Shanahan High School.
• ? Coordinate Parking for Junior and Senior students and faculty and staff
• ? Other duties as assigned by the President and Principal.

Qualifications: (Education/Training and Experience Required)

• • High School Diploma/GED is required, bachelor’s degree or related field preferred.
• • At least 6 mo experience in customer service or administrative assistant, preferably in a school environment
• • Must be flexible and able to handle constant interruptions and be open to helping other offices as needed.
• • Experience with PowerSchool, Schoology, Constant Contact, Final Site and NPIS and other school centric
  programs preferred.

Skills:

• • Excellent written and oral communication skills.
• • Strong organizational skills, work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• • Strong motivation skills.
• • Ability to work productively and positively with staff, students, parents, alumni, and community.
• • Able to keep confidential information confidential and present support for the school and administration to
  parents, students and community members
• • Must be attentive to details and have the ability to manage several projects at once.
• • Ability to work autonomously without extensive oversight or direction and work independently.
• • Proficient in Microsoft Office Suite and Google Suite.

Administrative Assistant to the President and Principal is a 12-month position.

The deadline for application is September 24,2026.

Interviews will be granted to the most qualified applicants. PA required clearances, Safe Environment clearances, and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For
this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor
in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary
to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be
subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status, or any other basis as may be
required by local, state and/or federal law as those laws apply to the Archdiocese. Any employee with questions or
concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human
Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in
any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of
employment.