Sales & Catering Coordinator

The Crescent Hotels Group; Fairfax (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Crescent Hotels Group in Fairfax, VA is seeking an Administrative Coordinator to support Catering Managers with contracts, BEOs, and event logistics. You will manage daily distribution of BEOs, reader boards, change logs, email traffic, and purchase orders, while maintaining data for the sales team and coordinating with banquets and functions.

Candidates should have 1–2 years hotel experience, strong communication, organization, and discretion. Marriott CI experience is a plus.

Qualifications

• Minimum 1–2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills and strong organizational skills.

Responsibilities

• Generate contracts and BEOs in support of Catering Managers.
• Support daily distribution of BEOs, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintain computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handle negotiations with meeting planners and generate Banquet Event Orders.
• Maintain relationships from initial lead through follow-up and coordinate with support departments.
• Conduct property tours to promote facilities and services.

Skills

Verbal communication

Written communication

Problem solving

Organizational skills

Self-starter

Attention to detail

Tools

Marriott CI experience

Job description

Description

• Generate contracts and BEO’s in support of Catering Managers.
• Support daily distribution of BEO’s, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handles negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms.
• Maintain excellent working relationship from initial lead call through follow up solicitation and maintain contact with all support departments, including banquets and functions room departments until event conclusion.
• Conduct property tours to promote facilities and services.

  MINIMUM REQUIREMENTS:

• Minimum 1-2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills.
• Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment.
• Ability to work with little or no supervision and be a self-starter.
• Marriott CI experience strongly preferred.
• Ability to exercise discretion and maintain confidential information.
• Strong attention to detail and excellent time management skills.

Qualifications

Behaviors

• Team Player: Works well as a member of a group (Preferred)
• Loyal: Shows firm and constant support to a cause (Preferred)
• Innovative: Consistently introduces new ideas and demonstrates original thinking (Preferred)
• Functional Expert: Considered a thought leader on a subject (Preferred)
• Enthusiastic: Shows intense and eager enjoyment and interest (Preferred)
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well (Preferred)
• Dedicated: Devoted to a task or purpose with loyalty or integrity (Preferred)

Motivations

• Preferred

  Self-Starter: Inspired to perform without outside help

• Preferred

  Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

• Preferred

  Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Crescent Hotels & Resorts