Catering Sales Coordinator – Events & Client Success

Compass Group USA; Boston (MA); On-site; USD 85,962,000 - 91,693,000; Full time

Benefits offered by this job

Instapay

EVEN app savings

Job summary

Levy Restaurants in Boston, MA is seeking a Catering Sales Coordinator to support the sales department at the John B. Hynes Veterans Memorial Convention Center. You will coordinate function sheets, contracts, and payments, and assist on show days to ensure smooth events.

The role requires strong organizational skills, attention to detail, and excellent communication with clients and internal teams. It offers competitive hourly pay and benefits through Levy and Compass Group.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Effective communication with clients and internal teams.

Responsibilities

• Distribute function sheets to departments and sales managers with time/date stamps.
• Deliver 24-hour function sheets to the appropriate departments by hand or fax.
• Compile contracts, catering agreements, and credit card information for review.
• Email catering agreements and beos to clients.
• Provide accounting with copies of credit card data and signed contracts.
• Close out shows by obtaining invoices within 7 business days and file records within 5 days.
• Obtain function sheets from Banquet admin/catering staff for pricing changes by 10:00 AM.
• Keep main event files up to date with updated information daily.
• Notify sales managers of missing information prior to show days.
• Assist on show days with client calls, changes, and service desk coverage.
• Enter all pop ups from catering staff and process payment before submitting orders.
• Maintain a clean, organized file room and support service desk during large trade shows.
• Address on-site client needs and complaints with strong attention to detail.
• Build and maintain relationships with clients, guests, subcontractors, not-for-profits and Levy team members.
• Initiate contact with clients to secure food and beverage selections before events.

Job description

Levy Restaurants in Boston, MA is seeking a Catering Sales Coordinator to support the sales department at the John B. Hynes Veterans Memorial Convention Center. You will coordinate function sheets, contracts, and payments, and assist on show days to ensure smooth events.

The role requires strong organizational skills, attention to detail, and excellent communication with clients and internal teams. It offers competitive hourly pay and benefits through Levy and Compass Group.