Catering Sales Administrative Assistant

Legends Global; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Legends Global, a leader in privately managed public assembly facilities, seeks an Administrative Assistant for the Moscone Center to provide essential support to the Catering Operations Department. You will help keep office operations efficient and manage paperwork for packers, delivery receipts, and tip sheets.

Applicants should have strong administrative skills for a fast-paced office and be able to support events to run smoothly. This is an on-site, full-time role in San Francisco.

Qualifications

• One year of experience in a fast-paced office environment.
• Strong written and verbal communication skills.
• Ability to read and interpret documents.
• Ability to calculate amounts.
• Ability to follow written and/or oral instructions.
• Ability to multi-task and adapt to changing priorities.

Responsibilities

• Process all paperwork for the Operations Department.
• Review BEO distributions with Operations Directors.
• Create packets under Operations Directors' supervision.
• Organize DRs for Operations Managers.
• Return DRs to Sales Department.
• Submit Tip Sheets and transmit special menus with BEOs.
• Track deadlines per the CBA.
• Maintain open communication with all departments.
• Adhere to Legends Global policies and procedures.

Education

1 year experience in fast paced office environment

Tools

Microsoft Office

Job description

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for the Moscone Center. Responsible for providing excellent support services to the Catering Operations Department. Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork relative to packers, delivery receipts, tip sheets, etc. To be successful in this role, you’ll need administrative skills and experience in a fast-paced office environment. Ultimately, you will help support our team to ensure events run smoothly.

ESSENTIALL DUTIES

• Process all paperwork necessary to the Operations Department:
• Review BEO distributions with Operations Directors
• Create Packets under Operations Directors supervision
• Organize DRs for Operations Managers
• Return DRs to Sales Department
• Turn in Tip Sheets relevant to services rendered, under Operations Directors’ supervision
• Transmit special menus as needed in conjunction with BEOs
• Keep track of when paperwork is due as per the CBA
• Maintain open communications with all other departments
• Other related duties as pertains to paperwork for the Operations Department
• Adhere to all Legends Global policies and procedures

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skills, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• Minimum one year experience in a fast paced office environment

SKILLS AND ABILITIES

• Ability to work all shifts including nights, weekends and holidays, as needed
• Good written and verbal communication skills
• Ability to read and interpret documents
• Ability to calculate amounts
• Ability to execute instructions, in written and/or oral form
• Ability to deal with problems involving several concrete variables in standardized situations

COMPUTER SKILLS

• Proficiency with Microsoft Office including: Word, Excel, Outlook, PowerPoint

OTHER QUALIFICATIONS

• Strong verbal and written communication skills
• Ability to multi-task
• Hourly Range: $25-$30/hour

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to move around the facility, and from building to building.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other cause(s). This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.