Catering Sales Admin

kalaharijobs; Woodford (VA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Career growth opportunities

401(k) matching

Health, dental, vision coverage

Employee appreciation events

Discounts at all resorts

Education assistance programs

Job summary

Kalahari Resorts & Conventions is seeking a Catering Sales Administrator to provide essential admin support for the Sales and Catering teams. You will handle proposals, contracts, and event documentation, ensuring smooth collaboration with internal departments and accurate data entry across systems.

The role requires a professional first impression for prospects and clients alike. You will join a leadership-driven team, supporting event planning and direct sales activities, with attention to

Qualifications

• 1–3 years administrative experience in a corporate setting.
• Strong organizational skills with ability to manage multiple accounts.
• Excellent verbal and written communication skills.
• Knowledge of Salesforce and V1 preferred.

Responsibilities

• Provide administrative support to Catering Sales by preparing proposals and contracts.
• Create banquet event documentation and client correspondence.
• Coordinate with Banquets, Culinary, Conference Services and Group Rooms for event details.
• Ensure accurate data entry across all sales and catering systems.
• Prepare reports and maintain sales records to track activity.

Skills

Administrative experience

Organizational skills

Verbal and written communication

Salesforce

V1

Tools

Salesforce

V1

Job description

Help Deliver the Kalahari Experience

At Kalahari Resorts & Conventions, wedon’tjust create vacations—we craft unforgettable experiences. Home to America’s Largest Indoor Waterparks, our African-inspired resorts offer world-class dining, luxurious spas, thrilling entertainment, andcutting-edgeconvention centers that redefine hospitality.

Butwe’remore thana resort. As a family-owned company, our Promise is simple:Lead with Love. This means caring deeply for our guests,associates, andcommunities—treating people like family, giving back generously, and creating spaces where everyone feels valued.

Through our partnershipwith charity:water,we’realso committed to bringing clean water to one million people in Africa.

Catering Sales Admin

Kalahari Resorts & Conventions is seeking aCatering Sales Administrator.In this role, you will provide administrative support and systems management for the Sales and Catering teams. You’ll assist with information processing for Group Rooms, as well as maintaining files and data entry for contracts and other client correspondence. You’ll also provide a pleasant, professional first impression of Kalahari Resorts Sales and Catering to new prospects and existing clients and assist with direct sales activities as needed.

As part of our leadership team,you’llembody our Promise toLead with Love—guiding, supporting, and inspiring associates while delivering extraordinary guest experiences.You’llplay a key role in creating seamless event experiences by providing exceptional administrative support to the Catering Sales team. Your attention to detail, responsiveness, and organization will help ensure every guest event is planned efficiently while supporting associates in delivering outstanding service.

Pay Rate - $19 - $22/Hr.

Key Responsibilities

• Provide administrative support to the Catering Sales team by preparing proposals, contracts, banquet event documentation, correspondence, and other sales-related materials.


• Adapt to a broad range of customer interactions, inquiries, and forward appropriate guest complaints.


• Coordinate with internal departments, including Banquets, Culinary, Conference Services, and Group Rooms, to ensure event details are communicated accurately and on time.


• Ensure accurate data entry across all sales and catering systems.


• Establish rapport with event contacts and department leaders.

• Make independent decisions while maintaining strong ethical standards consistent with company policy, rules, and the ability to maintain confidential information.


• Prepare reports, maintain sales records, and assist with tracking department activity to support business operations and performance.

WhatWe’reLooking For

• At least 1-3 years of administrative experience in a corporate business setting, preferably in a resort, hotel, or hospitality environment, is required.


• At least 1 year of experience in banquet operations or front office experience is helpful.


• Must have strong organizational skills, with the ability to manage your own time and multiple accounts.


• Knowledge of V1 and SalesForce is preferred.


• Excellent verbal and written communication skills.

A Sampling of Our Benefits

Our team enjoys a comprehensive benefits package, including:

• Career growth opportunities with promotion from within

• 401(k) matching, paid time off, and holiday compensation

• Health, dental, and vision coverage for full-time associates

• Employee appreciation events, discounts, andperksat all resorts

• Educationassistanceprograms to help advance your career

BePart of Something Extraordinary

At Kalahari, we believe the best leadersLead with Love—because love builds trust, inspires growth, and creates experiences that last a lifetime.That’swhywe’reproud to be recognized by Forbes as one of America’s Best Midsize Employers, America’s Best Employers for Women, and by USA TODAY as the #1 Best Indoor Water Park.

Here, careers thrive, innovation is encouraged, and every day brings new opportunities to create meaningful moments. Whetheryou’redelivering guest service, crafting memorable meals, or leading a team, your work makes a real impact.

|Wisconsin Dells,WI|Sandusky,OH|Pocono Manor, PA|Round Rock, TX|Spotsylvania County, VA|

Kalahari Resorts & Conventions is an Equal Opportunity Employer.